Procurement Specialist

Overview:
We are seeking a highly skilled and proactive Procurement Specialist to support the Key Bridge Rebuild Project. The successful candidate will be responsible for managing the end-to-end procurement process for specific scopes of work, ensuring that contracts are executed efficiently and in compliance with project requirements. The Procurement Specialist will lead procurement discussions, address discrepancies, and ensure that materials and services are delivered on time, in line with the client’s expectations, and consistent with the company’s contracting procedures.

Key Responsibilities:

• Develop and issue comprehensive Requests for Proposals (RFPs) that align with the specific requirements of the project, ensuring accuracy and compliance.
• Research and evaluate potential suppliers, assessing factors such as pricing, product quality, service capabilities, reputation, reliability, and overall fit for the project’s needs.
• Lead the supplier selection process, ensuring that chosen vendors meet the necessary quality, cost, and delivery criteria.
• Act as the primary liaison between the project team, vendors, and legal department to resolve any escalated or complex contract issues or disputes.
• Facilitate smooth communication between stakeholders to ensure procurement activities are completed on schedule.
• Monitor and track the delivery of materials and services, ensuring they meet project specifications, safety standards, and deadlines.
• Provide proactive solutions to mitigate any risks related to procurement, including supply chain disruptions, delays, or cost overruns.
• Assist in the development of procurement-related documentation and reports for internal and external stakeholders, ensuring all records are maintained in accordance with company policies.

Qualifications:

• Proven experience in supply chain management, including expertise in the RFP/Bid process, contract negotiation, and execution.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), with the ability to create detailed reports, presentations, and communications.
• Strong written and verbal communication skills, with the ability to effectively interact with various stakeholders, including vendors, project teams, and legal departments.
• Detail-oriented with excellent organizational and coordination skills, ensuring that tasks are prioritized and completed within set deadlines.
• Ability to quickly learn and adapt to company-specific applications, procedures, and tools.
• Flexibility to manage changing requirements and priorities in a fast-paced environment.
• Strong problem-solving skills with the ability to work proactively, multi-task, and resolve issues as they arise.
• Ability to work independently and as part of a collaborative team, demonstrating strong interpersonal skills and the capacity to build and maintain professional relationships.
• Strong work ethic with a commitment to meeting deadlines and ensuring the success of the procurement process.

Other Requirements:

• Consistent and reliable attendance with the ability to work during standard operating hours, and occasionally during evenings or weekends to meet project needs.
• Strong commitment to safety and adherence to safety protocols to ensure a hazard-free work environment.
• Ability to understand and follow detailed instructions, including safety procedures, equipment usage, and company policies.
• Effective and professional communication with supervisors, team members, vendors, and other stakeholders.
• Ability to perform under pressure and meet deadlines while ensuring work quality and accuracy.
• A proactive, solution-oriented mindset with the ability to contribute positively to team dynamics and project goals.

Join our team and play a crucial role in delivering a high-profile infrastructure project, contributing to both project success and the company’s commitment to safety, quality, and innovation.