Office Assistant

Delphinus Medical Technologies, Inc . is an innovation leader in advanced ultrasound development and the first company to design and manufacture a 3D whole breast ultrasound system that utilizes a dynamic new technique to image the breast with the use of sound and water. Delphinus is committed to creating improved breast imaging methods, while establishing a better patient experience for all women, regardless of age, without the concern of radiation or compression.

Delphinus offers a creative and friendly work environment. Our goal is to ensure team members can bring their best every day, in a comfortable, inventive, and collaborative space. We offer competitive salaries and benefits packages, and the opportunity to grow with the company. If you are looking for the opportunity to join a dynamic team dedicated to developing life-saving technologies, you may be a fit for us!

We are currently seeking an experienced part-time Office Assistant who shares our passion, enthusiasm, and dedication to transforming lives. This position requires on-site work Monday - Thursday 8 : 30am - 3 : 30pm.

Position Summary :

The office assistant provides general administrative support to the human resources and administrative departments and performs general clerical duties for other departments as directed.

Primary Responsibilities :

• Coordinates meeting and interview schedules, agendas, and other required preparations.
• Handles ordering, stocking and tidiness of kitchens, common areas, and office supplies as needed.
• Orders catering and provides support with arranging company events.
• Performs data entry, maintains accurate and up-to-date filing systems, and other organizational duties.
• Manages various internal calendars.
• Greets and screens incoming VIP visitors and interview candidates in a professional manner.
• Creates and edits documents, presentations, and correspondence as needed.
• Assists with department expense reporting.
• Sorts and distributes mail. Performs other related duties as assigned.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability :

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.

Math Ability :

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability :

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Education / Certifications :

High School Diploma required and at least 2 years related experience.

Work Experience :

Prior office administration experience required.

Computer Skills :

To perform this job successfully, an individual should have experience in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Knowledge, Skills, and other Abilities :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is frequently required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and / or move up to 10 pounds. They also occasionally move objects weighing up to 20 lbs., and sometimes, but rarely, up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to see color.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles, and risk of electrical shock.

The noise level in the work environment is usually mild to moderate.

Travel : None