What are the responsibilities and job description for the Office Administrator position at Delta Dallas?
Office Administrator
Delta Dallas is currently representing a private wealth firm in Dallas in its search for an Office Administrator with basic accounting and bookkeeping experience.
Our client is a team-oriented, family-run business with an excellent culture and unmatched stability within the team. The firm caters lunch daily for its employees and offers fully paid benefits for the employee and family, a generous IRA contribution, PTO, and an excellent work/life balance.
This role is 100% on-site in the firm's Uptown office.
Responsibilities will include:
Office Administration:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls to the appropriate person.
- Handle incoming and outgoing mail, packages, and deliveries.
- Coordinate and schedule appointments, meetings, and conference room reservations.
- Ensure the office and kitchen areas are pleasant, organized, and stocked with supplies weekly.
- Ensure meeting spaces are ready to go each day.
- Assist in preparing reports, presentations, and other documents as needed.
- Support the team in organizing events and meetings, including ordering daily catering.
- Collaborate with vendors and suppliers to ensure timely service and delivery.
- Liaise with building management for facility-related concerns.
Accounting and Bookkeeping:
- Assist in tracking expenses and invoices.
- Assist in monthly bank reconciliations.
- Provide Accounts Payable support for select accounts.
- Assist with 1099 processing on an annual basis.
- Stuff and mail AP checks weekly.
Core competencies will include:
- High school diploma or equivalent; Associate degree or relevant certification is a plus.
- Three to five years’ proven corporate administrative experience.
- Basic bookkeeping skills and familiarity with financial tracking; proficiency in QuickBooks Desktop or similar accounting software a plus.
- Ability to communicate effectively both in written and verbal formats.
- Strong project communication and organizational skills.
- Computer skills: Excel, Word, Outlook, Google Workspace.
- Accuracy and attention to detail.
- Strong problem solving and analytical skills.
- A collaborative, team-oriented mentality; no egos are allowed in the office!
Qualified candidates will be able to pass a background check, credit check, and drug screen upon offer of employment.
Salary : $60,000 - $65,000
