Delta Gamma House Director - Tau University of Iowa

The House Director is responsible for the overall business operations of the House; including but not limited to the day-to-day maintenance, cleanliness, food service and safety/security of the House. The House Director exercises discretion and independent judgement, when comparing and evaluating various outcomes involving the business operations.

Essential Functions

• Ensures a safe and productive environment for collegians and staff, including walking the property inside (multiple floors with stairs) and outside.
• Responds appropriately during all emergency situations and contacts appropriate parties.
• Creates a strategy for the long-term care and upkeep of the facility for the House Corporation Board.
• Obtains several detailed estimates for all work to be completed on the House.
• Keeps accurate records of maintenance repairs; including but not limited to roof, HVAC, security system, sprinkler system, plumbing and electrical.
• Communicates house maintenance issues to the House Corporation Board and coordinates all routine maintenance issues in a timely manner. Manages all minor repairs within the agreed amount in a timely manner. Notifies House Corporation Board of major repairs that exceeds the agreed amount with estimates that need to be done.
• Reports immediately to the House Corporation Board all hazards and damages that require insurance claims.
• Stays within the given budget for ad hoc expenses; reconciles receipts and purchase orders; reviews and submissions for payment through an appropriate party.
• Purchases kitchen, cleaning and other necessary supplies while maintaining inventory.
• Collaborates with the Chef and the collegians to plan nutritious meals within the budget.
• Manages employees, including but not limited to, hiring, completing performance evaluations, approving payroll, employee relations, etc.
• Manages multiple preferred service providers to resolve issues while staying within budget.
• Remains with all visitors at all times including service providers.
• Keeps the House Corporation informed of any inspection by insurance adjusters, fire department, government agencies, or others concerned with the maintenance, security, and safety of the House.
• Assist the Director of House Management with the required fire drills and other required inspections; specifically seeking out any damage to the House.
• Communicates regularly any unusual trends, activities and/or problems with the chapter to the Chapter Advisor (ATC).
• Meets regularly with the House Manager and attends any meetings with chapter members and/or boards as necessary.
• Opens and closes the House before and after each break in conjunction with the university academic schedule.
• Reviews, and processes invoices timely per the Accounts Payable guidelines.
• Uploads receipts, provides an expense description, and assigns G/L account numbers timely on the Fraternity Housing Corporation credit provider website.
• Must reside in the chapter house each night the collegians are in residence.
• Adheres to university, House Corporation Board, Office of Housing and chapter policies and rules.

Non-Essential Functions

• Assists the House Corporation with managing/reviewing the fixed asset inventory list in November and May every year.
• Approve timecards in a timely manner.
• Secures staff substitutes as needed.
• Arranges for meals as needed.
• Serves as a hostess, as requested, for the chapter social events, such as recruitment.
• The House Director is required to check on the House periodically during House closures.
• All other duties as assigned.