Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the corporate office by performing a variety of clerical and administrative tasks. Performs administrative duties, maintains records and files. Position requires knowledge of employment law and Company policies/procedures. The position also requires the ability to successfully multi-task along with a high level of discretion with sensitive information, and independent judgment. Requires the ability to handle all front office functions.

Duties& Responsibilities:

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Prepares agendas and schedules for meetings.

· Records and distributes minutes or other records for meetings.

· Maintains office supplies and coordinates maintenance of office equipment.

· Maintains a system for recording expenses and the use of petty cash.

· Conducts business with the highest degree of honesty, integrity, and professionalism.

· May direct the work of clerical employees in lower job classifications.

· May assist in training newly hired associates.

· Assists with some recruitment and interviews.

· Assists in coordinating company events throughout the year.

· May support with other departments projects within the office as needed.

· Performs other related duties as assigned.

Required Skills & Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office, Excel, Word, Power Point, or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

· Must have the ability to operate with a very high degree of freedom within the framework of recommended Corporate Policies.

· Data Gathering and Analysis - survey administration and analysis.

Education and Experience:

· Associate’s degree required; Bachelor’s degree in related field preferred.

· 1-3 years of experience in an administrative role.

Physical Requirements:

· Requires the ability to sit for long periods of time, with frequent interruptions, getting up and down from chairs.

· Requires manual dexterity with normal hand and finger movements for typical office work.

· Requires the use of various electronic tools.

· Must be able to lift to 15 pounds at times.