What are the responsibilities and job description for the Administrative Secretary position at Delta State University?
Posting Details
Position Information
Job Title
Administrative Secretary
Working Title
Administrative Secretary
Position Type
Staff
Department
Graduate Programs
Posting Number
201201591
Full or Part Time
Part Time
Benefit Eligible
Yes
If Other, Please Explain:
Tenure/Non-Tenure Track
Salary Basis
12 month
If Other, Please Explain:
Position Summary Information
Responsibilities
Report preparation, letter correspondence, maintaining inventory records; preparing proposals. Maintain files/and/or prepare purchase orders for supplies, record student graduation application files and enter program codes for all College of Business and Aviation majors, maintain and secure faculty/staff records, prepare EAF’s (Employment Actions Forms), prepare requisitions and request for new employees, enter time for CCED staff, enter work orders for building maintenance; prepare and track travel requisitions; maintenance of general instructional budgets, foundation funds, equipment leases, contact person for OIT. Plan and Coordinate COBA hosted events which include mass correspondence, donor contact, organizing awards banquet, preparation of program, assisting with hospitality events such as recruitment open houses and promotional functions. Assist the unit secretaries with responsibilities and duties when they are out of the office. Assist the College of Business Academic graduate coordinator and providing assistance to CCED programs. Maintain and handle expenditures regarding Accounts payable and accounts receivable to Procurement Office. Possess excellent communication and written skills.
Qualifications
High School Diploma and some college. At least two years experience of administrative duties.
Salary
Commensurate with experience, qualifications, and university’s resources.
Minimum Qualifications
Preferred Qualifications
Special Instructions to Applicants
Additional Information
Posting Detail Information
Open Date
03/24/2025
Close Date
Open Until Filled
Yes
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- DSU Employee
- DSU Job Website
- Invited by Department to Apply
- MS State Employment Service
- HigherEdJobs
- Chronicle of Higher Education
- Diverse Issues
- really.com
- Other
- * Will you now or in the future require "sponsorship" for an employment based visa status?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Other Document
