Office Coordinator

Delve is seeking a highly organized and proactive Office Coordinator to manage day-to-day office operations and logistics. This role ensures the office runs smoothly, providing essential support for internal and customer-facing events, facilities management, and general administrative duties. The ideal candidate is detail-oriented, resourceful, and able to balance multiple priorities while maintaining a welcoming and efficient office environment. This is a part-time role based in our Madison, WI studio.

Responsibilities

Office Management & Upkeep

• Maintain a clean and organized office environment.
• Manage office supply inventory, including printer paper, toner, and shredding services.
• Coordinate regular office clean-ups and general organization efforts.
• Answer direct phone calls.

​Event Coordination

• Organize weekly team lunches, from planning and ordering to setup and cleanup. Manage
• logistics for internal and external events, including scheduling, catering, and post-event cleanup.
• Oversee client event logistics, including managing invitations, RSVPs, front-door greetings, meal setup, and cleanup.

Facility Management

• Serve as the main contact for building management (Lyric building) and internal maintenance requests.
• Coordinate physical space changes, such as hiring movers and organizing furniture adjustments.
• Oversee office space maintenance tasks and ensure timely resolution of issues.

Administrative Support

• Manage project archives and office records.
• Ensure vehicle registration and insurance cards are current. Replenish snacks,
• beverages, and fresh foods; handle grocery runs as needed. Place monthly Aram
• ark (coffee/tea) orders.
• Check and distribute mail/packages from the mailbox and package room.

Requirements

• 2 years of experience in office management, administrative support, and/or event coordination.
• Strong organizational and communication skills.
• Ability to prioritize tasks and adapt to a fast-paced environment.
• Valid driver’s license with a clean driving record.
• Ability to lift 20 lbs or more.

Preferred Experience

• Familiarity with facilities management and vendor relations.
• Prior customer-facing experience

Be Inspired. Be Inspiring. Be yourself.

Delve embraces difference because creativity, curiosity, and diversity drive innovation. We nurture a supportive and inclusive environment. Be yourself and create a future that improves lives. We encourage applicants of color and those with diverse lived experiences to apply.

About Delve

Delve is a multidisciplinary product innovation firm that brings bold ideas to market, guiding clients through the complexities of innovation, delivering better, faster, and more sustainable success. For over 55 years, Delve has mobilized the best experts and technologies for its clients, completing over 10,000 client projects, producing over 1,500 patents, and winning over 200 design awards.

Delve serves ambitious start-ups to Fortune 500 clients in the healthcare, consumer, and commercial industries, delivering innovation through advanced expertise in research, strategy, design, and engineering. Delve has placed innovation studios in Boston, Madison, Philadelphia, and San Francisco to attract forward- thinking leaders to solve complex product challenges through human-centered design.