Office Manager - Chinese Speaking - Law Firm

About Us:

Demidchik Law Firm, PC is a dynamic and growing legal firm dedicated to providing exceptional service to our clients. We are seeking an experienced and organized Office Manager to join our team and ensure the smooth day-to-day operations of our office.

Key Responsibilities:

• Oversee and manage daily office operations to ensure efficiency and productivity.
• Supervise administrative staff, including hiring, training, and performance management.
• Maintain office supplies and equipment, ensuring proper inventory levels.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Manage office budgets, expenses, and vendor relationships.
• Handle correspondence, including emails, phone calls, and mail.
• Ensure compliance with company policies and procedures.
• Organize and maintain physical and digital files, including legal case files and client records.
• Facilitate communication between departments and management.
• Oversee scheduling and calendar management for attorneys.
• Support HR tasks such as onboarding, payroll coordination, and benefits administration.
• Ensure confidentiality and compliance with legal procedures and regulations.
• Coordinate with legal staff to manage deadlines and ensure timely case progression.
• Liaise with external vendors, court personnel, and clients as needed.
• Assist in managing client intake processes and ensuring a high standard of client service.

Qualifications:

• Over 5 years of management experience, including managing teams of over 20 people.
• Proven experience as an Office Manager, Administrative Manager, or similar role, preferably within a law firm.
• Excellent organizational and leadership skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and office management software.
• Fluency in Mandarin is highly preferred.
• Ability to multitask and prioritize tasks effectively.
• High attention to detail and problem-solving skills.
• Bachelor's degree in Business Administration or related field preferred.

Salary: $100,000 - $150,000/year