Temporary Account Payable Clerk

JOB SUMMARY :

The accounts payable clerk is responsible for compiling and maintaining accounting records and accounts payable records for the company. This role is responsible for processing invoices and issuing payments. Also serving as an auditor, ensuring that payables are accurate and that proper accounting procedures are followed accurately as well as providing professional and intermediate level accounting work including but not limited to preparing and analyzing financial reports.

RESPONSIBLITIES :

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and re-coding accounts payable data daily.
• Review all invoices for appropriate documentation and approval before payment or obtain such documentation and approval.
• Prepare all payable checks and obtain signatures accurately and timely as well as distribute checks as required.
• Maintain all accounts payable reports, spreadsheets, and payable files.
• Prepare AP weekly, monthly, quarterly, and annual reports and analyses as required.
• Answers all vendor inquiries.
• Acts as the contact person and assembles documentation for any internal or external audit of accounts payable, systems, and procedures. Assemble documentation in support of financial audit.
• Reconcile all company credit card accounts - including requesting / reviewing credit card transaction receipts from all cardholders.
• Maintain day-to-day transactions for bank accounts.
• Monitor Capital Expenditures and expenses.
• Prepare month end accrual(s) timely and accurately - submit JE(s) to Controller.
• Assist Controller / Assistant Controller with EOM as requested.
• Performs related duties as assigned
QUALIFICATIONS :
• Minimum -
• High school diploma or GED, college courses in accounting preferred.
• Two to four years of job-related experience.
• Must have strong work ethics
• Preferred -
• Bachelor's degree in accounting, public or business administration, or related fields, or graduation from a recognized school of accounting.
• Three or more years' experience in maintaining records as accounts payable or accountant / auditor; and automated database management.
• Knowledge of GAAP accounting principles and practices;
• Knowledge in integrated database management;
• Strong problem-solving skills, documentation skills, research and resolution skills, data entry skills, and attention to detail skills;
• Strong customer service skills;
• Ability to analyze and report financial data;
• Strong written and verbal communication skills as well as good comprehension;
• Strong professional attitude and reliability;
• Possess strong organizational and time management skills;
• Ability to meet deadlines;
• Ability to perform complex and detailed calculations accurately;
• Ability to maintain confidentiality at all times;
• Ability to adapt to modern financial management software as well as general office software such as Microsoft Word, 365, Outlook, and Excel;
• Ability to operate a 10-key by touch;
• PHYSICAL REQUIREMENTS :
• Hand dexterity including grasping, clinching, pushing, holding, and pulling;
• Sitting for more than 2 / 3 of the time;
• Speaking at loud volumes;
• Walking up and down stairs several times a day;
• Stooping, bending, pushing, pulling, and lifting up to 25 pounds;