What are the responsibilities and job description for the High School Buliding Secretary position at Denison Community School District?
High School Building Secretary (May 1st Start Date)
Position Goal:
To promote the educational enterprise through service to teachers, students, administrators and the public.
Reports to:
Building Principal, Business Manager and/or Superintendent
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education &/or Experience:
High School diploma.
Essential Duties and Responsibilities:
Ability to work with the administration, teachers, staff and students.
To act as a liaison between the public and the school, and in so doing promote the general image of the total school system.
Acts as secretary and receptionist for the building or office.
Maintain students records: Cumulative folders, permanent records, daily attendance, aggregate attendance, registration, transfer of students, class lists, certified enrollment, etc.
Performs routine services such as filing, typing, and duplicating materials.
Types letters, memoranda, reports, bulletins, forms, etc.
Answers telephone, tending routine inquiries; refers calls when needed.
Sorts mail and distributes same in mail boxes.
Organizes supplies and instructional materials for distribution.
Keeps office supplies in order; requisitions materials upon request.
Keeps accurate data on personnel absences and records for substitute teachers.
Counts and prepares monies for insurance, pictures, etc.
Maintains free/reduced lunch records.
Sells daily lunch tickets, reports daily lunch sales, prepares report of actual daily count of lunches served.
Operates office equipment incidental to clerical duties.
Adds and deletes non-consumables for districtwide inventory.
Prepares student and faculty handbooks and other publications.
Attends to students needs.
Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
Places and receives telephone calls and records messages.
Orders and maintains supplies as needed.
Performs any bookkeeping tasks associated with the specific position.
Maintains a schedule of appointments and makes arrangements for conferences and interviews.
Communication Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate with coworkers in a professional and courteous manner.
Analytical and Reasoning Skills:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to be flexible in coping with any situation that may arise.
Technology Skills:
Must be able to operate a personal computer and use standard office applications and student information system software.
Must be able to use the computer to use email, complete required trainings, and enter time tracking information.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stand; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is occasionally loud.
Other Duties as Assigned:
Will perform other duties as may be assigned by the superintendent or designee, necessary and appropriate to achievement of the program and/or District goals and objectives.
Terms of Employment:
Salary and benefits to be determined by the Board of Education.
Evaluation:
Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of support services personnel.
Position Goal:
To promote the educational enterprise through service to teachers, students, administrators and the public.
Reports to:
Building Principal, Business Manager and/or Superintendent
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education &/or Experience:
High School diploma.
Essential Duties and Responsibilities:
Ability to work with the administration, teachers, staff and students.
To act as a liaison between the public and the school, and in so doing promote the general image of the total school system.
Acts as secretary and receptionist for the building or office.
Maintain students records: Cumulative folders, permanent records, daily attendance, aggregate attendance, registration, transfer of students, class lists, certified enrollment, etc.
Performs routine services such as filing, typing, and duplicating materials.
Types letters, memoranda, reports, bulletins, forms, etc.
Answers telephone, tending routine inquiries; refers calls when needed.
Sorts mail and distributes same in mail boxes.
Organizes supplies and instructional materials for distribution.
Keeps office supplies in order; requisitions materials upon request.
Keeps accurate data on personnel absences and records for substitute teachers.
Counts and prepares monies for insurance, pictures, etc.
Maintains free/reduced lunch records.
Sells daily lunch tickets, reports daily lunch sales, prepares report of actual daily count of lunches served.
Operates office equipment incidental to clerical duties.
Adds and deletes non-consumables for districtwide inventory.
Prepares student and faculty handbooks and other publications.
Attends to students needs.
Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
Places and receives telephone calls and records messages.
Orders and maintains supplies as needed.
Performs any bookkeeping tasks associated with the specific position.
Maintains a schedule of appointments and makes arrangements for conferences and interviews.
Communication Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate with coworkers in a professional and courteous manner.
Analytical and Reasoning Skills:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to be flexible in coping with any situation that may arise.
Technology Skills:
Must be able to operate a personal computer and use standard office applications and student information system software.
Must be able to use the computer to use email, complete required trainings, and enter time tracking information.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stand; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is occasionally loud.
Other Duties as Assigned:
Will perform other duties as may be assigned by the superintendent or designee, necessary and appropriate to achievement of the program and/or District goals and objectives.
Terms of Employment:
Salary and benefits to be determined by the Board of Education.
Evaluation:
Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of support services personnel.
