What are the responsibilities and job description for the Administrative Specialist II - Workforce Development position at Denmark Technical College?
Job Responsibilities
Performs administrative support and clerical duties support services activities for Workforce Development and Continuing Education to ensure timely and efficient workflows. Supports established/developing programs, and coordinators/director, in recruitment, registration, compliance, and accounts management to promote divisional profitability and excellent customer service.
Performs standard clerical, administrative, and para-professional duties following established methods and procedures including filing, typing, answering phone calls, emails, and supplies management.- Provides information to callers, internal and external stakeholders, visitors, and students. Responds to office, department, and student emails/calls/messages or forwards to appropriate staff/instructor/etc. Consistently demonstrates excellent customer service.
- Verifies and maintains student data, course data/records, and departmental records, assists students, coordinators, and caseworkers with registration processes.
- Creates, receives, reviews, and processes vouchers, invoices, purchase orders, and requisitions.
- Edits and/or proofreads and distributes promotional and informational material such as brochures, pamphlets, flyers, website content, and reports.
- Other duties as assigned by the Director.
Minimum and Additional Requirements
A high school diploma or related clerical experience may be substituted for diploma.
Preferred Qualifications
Associate’s Degree and/or 1 years of work experience that is directly related to business administration, accounting, education, or another related field.
Knowledge of standard office practices and procedures.- Knowledge of the policies, laws and procedures for the utilization, processing, maintenance, and storage of student and departmental records.
- Knowledge of laws, regulations and policies relevant to technical colleges or workforce training.
- Knowledge of common Microsoft Office Software.
- Knowledge of grammatical rules and ability to communicate effectively in writing.
- Ability to follow written and oral instructions.
- Ability to exercise discretion in interpreting and applying office practices and procedures.
- Ability to proofread written materials.
Additional Comments
Valid Driver’s license required. Occasional overnight travel, in-state, and regional travel. Must be able to move up to 30 pounds. Must be able to work indoors and outdoors in all common working conditions (A/C, heat, etc.).
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
