Accounts Payable Coordinator

REPORTS TO: Bookkeeper

The purpose of this job description is to communicate the responsibilities and duties associated with the position of Accounts Payable Coordinator (AP-Coordinator). While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed.

Our company emphasizes a TEAM APPROACH and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives. It is imperative that you review the duties, qualifications and requirements closely and that you understand that, by signing the Job Description Acknowledgement, you are verifying that you can perform all the duties, have the skills and possess the physical abilities that are necessary to perform the job as described.

EMPLOYEE CLASSIFICATION / WORK HOURS

• Full-time / Non-exempt (eligible for overtime).
• Non-essential.
• 40 Hours per week; occasional overtime may be needed.

TELECOMMUTING (“WORK FROM HOME”)

Daily in-office attendance is considered an essential function of the job. This position does not allow “working from home”.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties outlined below are typical for the position but may not be all-encompassing. Additional or different duties may be required to address business needs and changing business practices.

• Follow all specified procedures to satisfactorily perform A/P tasks;
• Make deposits and record receipts;
• Reach out to vendors to review/resolve invoicing/account questions;
• Work with Property Managers to ensure correct coding of invoices;
• Ensure accurate and efficient completion of month-end closing procedures;
• Perform bank account reconciliations;
• Prepare financial statements and reports;
• Assist with Budget preparations;
• Maintain an organized and streamlined accounting system;
• Other duties include: answering phones, filing, ordering supplies, emptying dishwasher;
• Provide administrative support to management when required.

QUALIFICATIONS

Demonstrates excellent organizational skills with the ability to prioritize and work effectively on multiple tasks in a sometimes fast-paced and demanding environment. Must provide excellent customer service to callers and visitors at all times. Must be a self-starter.

Education/Experience

• Associates degree or certification in relevant field preferred, but not required.
• 1-2 years relevant experience; or equivalent combination of experience/education required.
• Will train the right candidate.

Knowledge, Skills & Abilities

• Must be reliable and follow through on commitments.
• Basic knowledge of GAAP preferred.
• Proficiency in MS Office (Excel/Word/Outlook) required.
• Must have excellent verbal and written communication skills.
• Must be able to take instructions from supervisors.
• Must be flexible and able to handle change and shifting priorities.
• Must have strong attention to detail and able to problem solve.
• Must be willing and able to multi-task and assist with a variety of tasks.
• Must produce timely work to required or higher-standards. Time management and ability to meet deadlines is essential.
• Must be team oriented, accountable and take ownership of job.
• Must be willing to learn new software applications (e.g., OneSite, QuickBooks, etc.).
• Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action. Must effectively convey ideas, images and goals to a diverse group of personalities.
• Works as part of a team, as well as complete assignments independently.
• Interacts with others in a professional and pleasant manner.

PHYSICAL DEMANDS

• The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Work Environment & Physical Requirements

• Standard office setting.
• Requires sufficient mobility to work in an office setting.
• Requires sitting or standing for prolonged periods of time; and stooping or bending over to file.
• Requires ability to operate office equipment including use of a computer keyboard, calculator and copying machine.
• Occasional need to lift/carry items (office equipment, deliveries, files, etc.) weighing up to 10 lbs.

Vision Requirements

• Requires ability to see in the normal visual range with or without correction; sufficient to read computer screens and printed documents. Must be able to determine colors properly (because of color coded filing).
• Hearing Requirements
• Requires ability to hear in the normal audio range with or without correction; need to communicate over telephone and in person.
• Speaking Requirements
• Requires ability to communicate over the telephone and in person.

ADDITIONAL REQUIREMENTS

• Employee must fulfill the performance standards of this position and comply with policies and procedures of the company, including those set out in the Employee Handbook, or otherwise communicated (verbally or in writing) to employees.
• All duties and responsibilities must be conducted in accordance with the Fair Housing Act; Americans with Disabilities Act; Fair Credit Reporting Act; and all other federal, state and/or local laws pertaining to accounting and property management.
• This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change as deemed necessary by the company.
• Employee is required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by management.
• This job description does not constitute an employment contract between the company and the employee.
• The job responsibilities of this position may include cross-training in other functions or positions to ensure satisfactory operation of the department or company.
• Employee must be able to pass background screening and drug test.
• Employee must have a valid driver’s license.