Accounts Payable Coordinator

Description

About Denver Botanic Gardens: Green inside and out, Denver Botanic Gardens was founded in 1951 and is considered one of the top botanical gardens in the United States and a pioneer in water conservation. Accredited by the American Alliance of Museums, The Gardens has a robust living plant collection, natural history collection and art collection along with temporary art exhibitions. The Gardens is a dynamic, 24-acre urban oasis in the heart of the city, offering unforgettable opportunities to flourish with unique garden experiences for the whole family – as well as world-class exhibitions, education, and plant conservation research programs. 

For more information, visit us online at www.botanicgardens.org.

Denver Botanic Gardens is currently seeking a Full Time Accounts Payable Coordinator in our Accounting and Finance Department! Read below to see if the requirements might be a good fit for you:

Position Summary

Under guided supervision, the Accounts Payable Coordinator performs a variety of detailed AP duties in accordance with standard accounting practices. Employs a strong understanding of AP methods, procedures, and terms.

Requirements

General Duties and Responsibilities

• Processes payments and refunds to vendors using payment software.
• Monitors vendor statements, investigates billing errors, researches returned checks, and processes credit memos.
• Maintains, updates and onboards new employees with Corporate Account Vendors.
• Maintains, updates, trains new employees and post activity for UMB Corporate Card program.
• Maintains records of backup documentation per Denver Botanic Gardens' document retention guidelines.
• Assists in the monitoring and distribution of Form 1099-Misc and W9s.
• Provides training on Accounts Payable procedures as needed.
• Follows up on outstanding payments, resolves problems regarding payments and processes refunds to vendors.
• Verifies adequate backup documentation exists prior to authorizing the release of checks or ACH payments to vendors.
• Reconciles Accounts Payable sub-ledger month end reports to General Ledger.
• Aids and directs various departments in settling disputes with vendors arising from payment discrepancies.
• Contributes to the preparatory work and reporting for the annual audit.
• Maintains confidentiality of information.
• Coordinates with each department on proper procedures and training for Concur and Financial Edge.
• Aids departments during special events.
• Maintains satisfactory working relationships with managers, co-workers, and others.
• Maintains a positive helpful and solution-oriented demeanor when responding to or serving members and visitors.
• Electronically files all AP payments with back up documentation, all returned checks in number sequence and other e-filing as needed, reducing paper files.
• Regular attendance at the worksite may be required. As with all positions at Denver Botanic Gardens, the incumbent must be in good performance standing to be eligible for remote work. Remote work is at the discretion of management at all times.
• All Gardens employees must be committed to the mission of connecting people with plants, especially plants from the Rocky Mountain region and similar regions around the world, providing delight and enlightenment to everyone.

Position Qualifications: Knowledge, Skills and Abilities

• Strong working knowledge of Microsoft Office 365 and navigation of accounting software. 
• Must be detail oriented with good written, verbal communication, and human relations skills. 
• Must have strong/expert skills in Microsoft Excel.
• Must have proven technical proficiency and be able to problem solve and think critically.
• Must have proven excellent customer service, interpersonal, and communication skills in dealing with the public.
• Ability to maintain stability under pressure and able to deal well with stressful situations.
• Ability to be flexible and willing to modify plans when necessary, throughout the day.
• Ability to work a flexible schedule, including evenings, weekends and/or holidays.
• Knowledge of Microsoft Suite products, specifically Word, Excel and Outlook and Teams.  
• Ability to work overtime as necessary.
• Must be a positive representative of the Gardens both internally and externally at all times.
• Must work with respect and cooperation at all times with fellow employees and the public.
• Must be committed to working safely at all times.

Experience/Education:

• Associate’s degree in accounting and/or combination of education and equivalent experience is required. 
• Minimum of 2 years of experience in Accounting and Finance is required.
• Minimum 2 years of general office experience.
• Experience in Financial Edge NXT or Safe Intacct preferred but not required. 
• Non-profit or fund accounting experience desired. 

Travel:

Up to 10% travel required. Requires the ability to travel to remote locations (or other Garden locations) where the environment may vary significantly.  

Denver Botanic Gardens has an incredible benefits package for eligible employees!

Our major benefits include a choice of Medical Plans, a Dental and Vision Plan and Life Insurance Plan. We have a Flexible Spending Account (FSA) and a Healthcare Spending Account (HSA).

The Gardens offers a generous Retirement Savings Plan with Company contribution of 6% after one year of service for eligible participants.

The Gardens also offers paid holidays, vacation, sick time, and access to personal lines of insurance. Additional benefits include short-term and long-term disability coverage, an Employee Assistance Program (EAP) and an RTD ECO pass.

For eligible employees, The Gardens employment also includes a complimentary Denver Botanic Gardens Membership, access to Gardens education classes and summer concert tickets.  

Come work for a place that offers you SO much more than just a paycheck!

Salary : $22 - $28