What are the responsibilities and job description for the Administrative Support Specialist (Office Specialist 2) position at Department of Administrative Services?
Initial Posting Date:
03/28/2025
Application Deadline:
04/13/2025
Agency:
Department of Administrative Services
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Administrative Support Specialist (Office Specialist 2)
Job Description:
Opportunity Awaits, Apply Today! Administrative Support Specialist (Office Specialist 2)
Are you a detail-oriented professional with a passion for providing exceptional customer service? Do you thrive in a fast-paced environment where your organizational skills and problem-solving abilities make a real impact? If so, we want you to join our team!
The
Oregon Department of Administrative Services
(DAS) is the backbone of Oregon state government, providing essential administrative, financial, technology, procurement, human resources, and facility management services. We ensure that state agencies have the tools they need to serve Oregonians effectively.
As the Administrative Support Specialist, you will be the first point of contact for visitors, staff, vendors, and contractors at our Executive Building. Your responsibilities include:
- Front Desk & Customer Service – Greet and screen walk-in visitors, assess needs, and provide exceptional customer service. Monitor security systems, issue visitor badges, and assist in safety situations.
- Administrative Support – Handle mail distribution, answer and direct phone calls, and assist teams with data entry, word processing, and scheduling.
- Facility Coordination – Work with DAS Facilities to coordinate building maintenance, security access, and office space needs. Track service requests to ensure completion.
- Process Improvement – Evaluate and enhance front desk operations, ensuring efficiency and compliance with state policies.
- Event & Training Assistance – Support workforce development programs, schedule meetings, and assist with training coordination in Workday Learning.
View the entire job description
here
.
Note - This work is conducted in the Office and is not eligible for remote or hybrid work.
What We Are Looking For
Minimum Qualifications:
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
Desired Attributes:
- Strong communication and customer service skills, including professional interactions via phone, email, and in person.
- Ability to multitask, stay organized, and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other administrative tools.
- High attention to detail and accuracy in all tasks.
- Strong organizational skills with the ability to prioritize multiple responsibilities.
- Integrity, accountability, and a commitment to following procedures.
- Ability to work effectively both independently and as part of a team.
- General knowledge of office practices, procedures, and state government operations.
How to Apply
Ready to join our team? Here’s how to apply:
- External Applicants: Click on the “Apply” link and submit your application. View thisvideofor help.
- Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View thisknowledge articlefor help.
- Please ensure the work history in your applicant profile is up to date and attach a current copy of your resume. Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- This announcement is for one permanent, full-time, SEIU-represented Office Specialist 2 position and may be used to fill future vacancies.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, contact Cassie Graham, cassie.graham@das.oregon.gov, 503-949-6169.
Benefits of Joining Our Team
DAS focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate.
DAS focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate.
Our amazing
benefits
include:- Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family.
- Generous Paid Time Off
- 11 paid holidays annually.
- 3 personal business days each year.
- 8 hours of sick leave accrued monthly.
- Progressive vacation leave that grows with your years of service.
- Additional Benefits: Life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
- Wellness: Resources to support work-life balance, health, and overall satisfaction.
- Career Growth Opportunities: Access to professional development and advancement to build your career with the State of Oregon.
- Get There
- Oregon’s easy-to-use carpool matching tool and trip planner.
- Student Loan Forgiveness: As a state employee, you may qualify for thePublic Service Loan Forgiveness(PSLF) program, helping you achieve financial freedom while making a difference.
- Live, work, and play inSalem, Oregon.
Additional Details
- This work is conducted in the Office and is not eligible for remote or hybrid work.
- Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
- Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
- Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visitVeterans Resources.
Helpful Links & Resources
How to Set Job Alerts
| Workday Applicant FAQ
| What You Need to Know to Get the Job
Oregon Job Opportunities Webpage
| Classification and Compensation
| Pay Equity
Come for a job. | Stay for a career. | Make a difference... for a lifetime!
The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
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