What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II position at Department of Fish and Wildlife?
Are you looking to be part of a dynamic team that protects the environment? The California Department of Fish and Wildlife (CDFW) Executive Administrative Unit (EAU) is seeking a motivated individual to work as an Administrative Assistant II located in downtown Sacramento.
Under the direction of the Staff Services Manager I, Executive Administrative Unit (EAU), the incumbent provides administrative support for the California Department of Fish and Wildlife (CDFW) Executive team. Essential functions include managing the day-to-day administrative tasks of the Director and/or Chief Deputy Director (Chief DD) such as mail, email, calendars, and scheduling. Proofread and edit all outgoing documents for the Director and/or Chief DD's signature for completeness and consistency with departmental policy, format, clarity, grammar, and spelling. Facilitate routing and signature approvals of Directors Action Request (DAR) workflow tasks on behalf of the Director and/or Chief DD. Serves in a lead role reviewing, tracking, and updating the Governors Office Action Request (GOAR) log. Research and handle confidential and sensitive personnel and departmental issues and assignments and provide information upon request to the Director and/or Chief DD.
Arrange transportation, provide overnight accommodation and alternatives, and resolve travel-related problems using internal Concur and CalATERS systems. Maintain and update computer-based data systems for use in tracking the status and management of projects, monthly time sheets, and Travel Expense Claims (TEC). Conducts routine inventory checks on Executive office supplies and partners with EAU staff on procurement orders. Provides backup reception desk support as needed.
We are seeking an individual with a strong desire to learn routine and detailed work, a capacity for accelerated learning, an eagerness to take on challenging work assignments and a willingness and ability to accept increasing responsibility.
Apply today for this incredible career opportunity!
In order to be eligible for this position, you must either be transfer eligible or take and pass the following exam.
Administrative Assistant II: CalCareers
You will find additional information about the job in the Duty Statement.
Working Conditions
This position offers the possibility of an office-centered telework agreement based on the Department's current Telework Policy.
In-office days may include backup reception desk duties where the incumbent is expected to answer the reception phone line, monitor the reception desk email inbox and escort guests while completing other essential job functions as outlined in the duty statement.
Ability to use a computer keyboard several hours a day. Involves sitting most of the time but may involve walking or standing for brief periods. Attend meetings and work with staff statewide to complete work assignments. Carry a department issued cell phone and be responsive to management.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ADMINISTRATIVE ASSISTANT II
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Department of Fish and Wildlife (CDFW) employees are committed to managing and protecting California’s diverse wildlife and the habitats upon which they depend.
California is one of the most biodiverse places on the planet. As such, CDFW values diverse employees working together to protect nature for all Californians. CDFW is committed to fostering an inclusive work environment where all backgrounds, cultures and personal experiences can thrive and connect others to our critical mission.
Join us and begin a meaningful new career!
Department Website: https://www.wildlife.ca.gov
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/3/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is required. Please see below for SOQ instructions. Failure to include the SOQ will result in an incomplete application submission.
Must be Arial, 11 point font; less than 1-page; 1-inch margin; single spaced; title Statement of Qualifications to appear at top left corner of the SOQ; first and last name of candidate to appear at top left corner of the SOQ.
1. Describe a time when you maintained focus and commitment to achieving an important goal, despite major obstacles or frustrations. Describe what happened, state who was involved, what specific steps did you take, and state the outcome. Also, what did you learn from the experience?
Desirable Qualifications
Special Personal Characteristics: Demonstrated ability to act independently, open-mindedness, flexibility, and tact.
Interpersonal Skills: Exercises adaptability and leadership; demonstrates fair-minded and ethical decision-making; works cooperatively with all parties within and outside the CDFW.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: https://www.wildlife.ca.gov
Hiring Unit Contact:
John Hoagland
(916) 698-9782
John.Hoagland@wildlife.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Civil Rights Office
(916) 902-9211
civilrights@wildlife.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Filing Instructions
You must reference Position Number 565-016-5358-001 and RPA Number E-AD 24-002 in the Examination(s) or Job Title(s) for Which You Are Applying section of the State Application Form (Std. Form 678). Applications that do not list the Position Number and RPA Number may not be considered.
It is recommended that Application Packages be submitted electronically through your CalCareer Account at https://jobs.ca.gov. If applications are mailed, we recommend applications are sent certified mail as we are unable to verify receipt.
Applications that do not follow the Filing Instructions may not be considered.
This advertisement may be used to fill additional vacancies for this JC.
Resume – Resumes will be reviewed in addition to the STD 678 for employment history. Resumes must include the complete to and from dates (MM/DD/YYYY) and hours worked per week.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
