What are the responsibilities and job description for the Administrative Specialist 2 - Staff Assistant position at Department of Fish and Wildlife?
Initial Posting Date:
03/14/2025
Application Deadline:
03/21/2025
Agency:
Department of Fish and Wildlife
Salary Range:
$4,207 - $5,842
Position Type:
Employee
Position Title:
Administrative Specialist 2 - Staff Assistant
Job Description:
MAKE A DIFFERENCE IN OREGON’S NATURAL RESOURCES!
Opportunity Awaits, Apply Today!
As an Administrative Specialist 2 – Staff Assistant in Salem, Oregon, you will assist the program manager for Wildlife Division Operations who is responsible for administrative support across the Operations, Game, and Conservation programs.
Duties include:
- Responsibility for development, maintenance, and tracking of contracts for Access and Habitat (A&H) program including state and federal funds
- Assist with administrative statute and rule research, analysis, and evaluation of new and existing data with the A&H program coordinator for the purpose of reporting to legislature, state and federal agencies, A&H Board, and stakeholders
- Develop, proof, and distribute reports and statistics related to A&H program and federal projects (e.g. VPA-HIP)
- Organize A&H State Board (Board) meeting logistics, notetaking and contract management, as well as providing direct support for the regional coordinators of the A&H Program
- Responsibility for preparing, editing, processing, tracking and researching data for other wildlife operations program grants and contracts
- Initiate the project contracts, amendments, tracking of reports and funds disbursements
- Initiate Auction Contracts annually with sporting groups
- Track signed agreements, current insurance forms, and verification of non-profit status
- Receives and directs telephone calls from agency personnel and the public and disseminate accurate information by interpreting and explaining complex wildlife laws, regulations, policies and procedures
The above statements are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties required.
For a full review of the position details, duties and working conditions, click here.
WHAT WE ARE LOOKING FOR
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
-OR-
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
-OR-
An equivalent combination of education and experience.
Desired Attributes
- Experience formatting and producing reports in word processing and spreadsheet systems
- Strong customer service skills to a variety of customers, both verbally and in writing
- Experience with technical/biological terminology, ORS/OARs, and agency policies
- Experience tracking and monitoring contracts and budgets
- Experience coordinating public meetings
- Experience recording and producing meeting minutes and summaries
- Experience composing and reviewing/editing documents for accuracy, grammar, and punctuation
APPLICATION DETAILS AND INSTRUCTIONS
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%
- This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill other vacancies as they occur
- State of Oregon Employees, must apply through their employeeWorkdayaccount.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline
- First time applying to the State of Oregon? Consider utilizing aWorkSource Oregon Resource event!
- Reasonable accommodations for interviews will be provided upon request to individuals with disabilities
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process
- If you are experiencing difficulty applying for this position or have questions, please contact the ODFW Human Resources office at 503.947.6051
BENEFITS OF JOINING OUR TEAM
ODFW is dedicated to cultivating a diverse and inclusive workforce as we strive to represent and better serve our neighboring communities. Our most important asset is our employees, and each person brings unique, different, and important contributions to the workplace and community we serve. With Oregon’s changing demographics, a workforce that reflects this change will make us stronger and create an opportunity for better decision making.
To learn more about the agency and the work we do, view the following video at
https://myodfw.com/about
If you enjoy the outdoors, Oregon is the place for you. We have glaciated mountain peaks to the east, the Pacific Ocean to the west and the massive Columbia River Gorge to the north. You can fish 365 days a year, and there is hunting for big game, waterfowl, and game birds. The Oregon coast attracts thousands of people who clam, crab and fish in the ocean for halibut, salmon, and tuna. The outdoor opportunities are endless when it comes to fish and wildlife in Oregon! Oregon is known for their vineyards, breweries, and adventures for the whole family to enjoy. To learn more about the department, the work we do, and see our beautiful state, view the following video at
https://youtu.be/8CjDPiPMGAk
Additional benefits include:
- 11 paid holidays a year and acompetitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
- Live, work and play inSalem, Oregon
ADDITIONAL INFORMATION
- The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without notice
- Finalists are subject to both a criminal history and motor vehicles check. Adverse background and/or driving information may disqualify you from further consideration
- Within three days of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorships
- Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visitVeterans Resources
Helpful Links & Resources
How to Set Job Alerts
| Workday Applicant FAQ
| What You Need to Know to Get the Job
Oregon Job Opportunities Webpage
| Classification and Compensation
| Pay Equity
More information about our agency can be found on our social media accounts and at
myodfw.com
and http://www.dfw.state.or.us/
The Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer
