What are the responsibilities and job description for the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST position at Department of Food & Agriculture?

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Recruitment Timeline:

Release Job Announcement: April 10, 2025

Job Applications Due: April 24, 2025

Application Screening: April/May 2025

Interviews: May 2025

Job Offer: May/June 2025

Under the direction of the Staff Services Manager I, the Associate Governmental Program Analyst (AGPA) serves as a member of the OGA, Contract Unit. The AGPA will perform more responsible and complex analytical activities performed on an annual, biannual, weekly or daily basis in support of OGA’s responsibilities and will maintain the integrity of federal and non-federal funds through contractual agreements. Duties include, but are not limited to:

Develop, review, and process all Department’s Information Technology (IT) and non-IT service contracts, including competitive and non-competitive bid processes.

Review and prepare contractual agreements by hard copy as well as utilizing the Financial Information System for California (FI$Cal) System.

Prepare all the Department’s IT and non-IT service contracts, ensuring all statements of work, budgets, terms and conditions and supporting documentation are consistent with State Administrative Manual, State Contract Manual, California Government Code, Public Contract Code, Food and Agricultural Code, Department of Technology and Department of General Services (DGS) requirements.

Perform and oversee all pre-contract activities that include but are not limited to: development of IFB and RFP, checklist, templates, and detailed instructions related to bid packages and competitive contract solicitation process.

Facilitate pre-bid and pre-award contract meetings, conduct bid openings and evaluate bid for adherence of bid requirements and evaluate reasonableness of cost. Prepare award documents.

Oversee evaluation/scoring committee meetings comprised of internal reviewers. Ensure that all activities and committee meet conflict of interest policies and all procedures are followed to protect the integrity of the competitive process and to avoid potential protest.

Develop, conduct and coordinate department annual trainings on contract processes to ensure all department staff who prepare, administer, or manage contracts are aware of the most up-to-date rules, policies and procedures.

Independently research state regulations and make recommendations to OGA management to be used in developing and updating program and Departmental policies.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The duties of this job are performed indoors. The employee’s workstation is located inside the OGA and is equipped with standard office equipment. The employee’s workplace is 1220 N Street, Room 120.

Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFA’s Telework Policy.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents

Job Application Package Checklist
Duty Statement

Position Details

Job Code #:

JC-473355

Position #(s):

018-020-5393-001

Working Title:

Contract Analyst

Classification:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,855.00 - $7,327.00 A

# of Positions:

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

The Office of Grants Administration (OGA), Contracts Unit is recruiting to fill a full time Associate Governmental Program Analyst (AGPA) position in Sacramento.

Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFAs Telework Policy.

The Office of Grants Administration (OGA) is the central focal point for the Department of Food and Agriculture’s (CDFA) review, implementation, and coordination of all grant and contractual agreements entered into on behalf of the CDFA. OGA is also responsible for analytical, forecasting, planning and oversight activities associated with grant funds. OGA develops, recommends, and implements innovative approaches, strategies, and policies in managing grant funds to maximize their benefit to CDFA.

Special Requirements

The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.

All interested applicants are required to submit a Statement of Qualifications.

Title the SOQ with your full name and the job control number in the left hand corner.

Responses must be typed using 12-point Century Gothic font.

SOQ should be one page in length and describes your abilities and/or experience as they relate to the “Desirable Qualifications”.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/24/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture

Attn: Human Resource Branch JC-473355

1220 N Street, Room 242

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture

Human Resource Branch JC-473355

1220 N Street, Room 242

Sacramento, CA 95814

ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-473355

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Statement of Qualifications -
A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of State of California contracting processes

Familiarity with the FI$Cal system

Experience conducting in-person and virtual training

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Stephen Tachiera
(916) 708-2128
stephen.tachiera@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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