What are the responsibilities and job description for the Discovery Clerk (Office Specialist 2) position at Department of Human Services?
Initial Posting Date:
02/27/2025
Application Deadline:
03/16/2025
Agency:
Department of Human Services
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Discovery Clerk (Office Specialist 2)
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits!
Would you enjoy collaborating with several different parties? Are you skilled in tracking multiple things at once? Would you be interested in joining a diverse team that is dedicated to serving children, families, and communities? If so this Discovery Clerk (Office Specialist 2) position may be for you!
Summary of Duties
As an employee working within the
Child Welfare Program
, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation
that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.
As a Discovery Clerk, you will:
- Assist with document discovery by copying, reviewing, and redacting information.
- Manage and organize case files in ORkids electronic system.
- Distribute redacted documents to legal parties, courts, caseworkers, and agency representatives.
- Maintain discovery logs and control records for information received and routed.
- Handle closed file requests from the public, agencies, and DOJ, including copying, closing, retention, and verification.
- Audit agency files and process expunction orders as required by law.
Minimum Qualifications
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents. Or
- An associate degree in any field. Or
- An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
- Experience reviewing and editing reports, ensuring accuracy, consistency, and adherence to legal standards.
- Experience using time management and prioritization to manage workloads and adapt to evolving circumstances and time constraints.
- Experience managing tasks that require meticulous organization of documents, verifying their accuracy and completeness.
- Experience evaluating information and analyzing policies to make informed decisions and guide actions.
Attention all candidates!
- Application materials are screened for minimum qualifications and essential attributes to determine if you advance in the selection process. Clearly describe how you meet these requirements in your materials, including providing detailed work and education history.
- Note: “The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.”
Working Conditions
- Training and trial services will be conducted in the office. Afterward, there will be an opportunity for hybrid work, primarily remote, with a requirement to be in the office one day per week.
- In this role, you will handle sensitive issues related to trauma, abuse, substance use, and crises.
- You will interact with a diverse range of individuals, including those who have experienced trauma and may struggle with emotional regulation.
- This position requires sitting or standing and using a computer for prolonged periods.
Background Checks and Requirements
- If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazingbenefits package.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Amanda Alvarado. If you contact the recruiter, please include the job requisition number: REQ-175914.
- Email: AMANDA.K.ALVARADO@odhs.oregon.gov
- Phone (call or text): 541-709-8695.
