Office Specialist 2 - Limited Duration

Initial Posting Date: 10/09/2023 Application Deadline: 10/22/2023 Agency: Department of Human Services Salary Range: $2,823 - $4,073 Position Type: Employee Position Title: Office Specialist 2 - Limited Duration Job Description: We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply. Would you like the opportunity to make a positive impact on Oregonians in need of support and resources? Would you enjoy working with a diverse team that collaborates and learns together in service of children, families, and communities? If so, we’d love to hear from you! We are seeking an office specialist 2 to join our Child Welfare team in Beaverton on a limited duration basis. This position will end on 8/6/2024 and is a fully in-office position. Oregon Department of Human Services (ODHS), A place to belong and make a difference! When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity. Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision. We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice. We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more! If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program. If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven. What you need to qualify: Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents. OR An associate degree. OR Graduation from a private school of business with a certificate AND one year of general clerical experience. Essential attributes: We are looking for candidates with: Experience producing written documents that are accurate, easily-understandable, and have minimal spelling and grammar errors. Experience providing customer service, including through the use of a multi-line phone. Experience explaining rules and procedures to a wide variety of people. Experience using Microsoft Office products, including Word, Outlook, and Excel. The ability to professionally resolve conflicts with clients or customers. Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Make sure to read the ‘How to Apply’ section for any other requirements. Your duties at a glance: As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. In this role, you will answer phones, direct calls, greet visitors, and process outgoing and incoming mail. You will keep the daily meeting board updated, disperse bus passes, enter services for payment, prepare and sign time sheets, and maintain a current desk manual. You will also support Child Welfare staff and ensure the smooth flow of necessary and confidential documents to support caseworkers in completing their assignments. Working conditions: You may interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions. How to apply: Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position. Please upload a resume or complete the work history profile. Note: Your resume may be uploaded in the Resume/CV field on the online application. A cover letter is not required for this application. However, you may attach one if you wish. This may help the manager understand better how you possess the essential attributes. Current state of Oregon employees: Apply via your employee Workday account. If you are not a current State of Oregon employee: view this application instructional video. After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the duration of the recruitment process. Additional Requirements: Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States. Helpful information: This position is represented by the Service Employees International Union (SEIU). This is a limited duration position scheduled to end on 8/6/2024. Limited duration employees are eligible for benefits. This recruitment may be used to fill future vacancies. Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page. If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Jill Larson at jill.w.larson@odhs.oregon.gov. Please be sure to include the job requisition number. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”