What are the responsibilities and job description for the Office Specialist 2 -Salem position at Department of Human Services?
Initial Posting Date:
01/31/2025
Application Deadline:
02/09/2025
Agency:
Department of Human Services
Salary Range:
$3,492 - $4,734
Position Type:
Employee
Position Title:
Office Specialist 2 -Salem
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Do you thrive on working in a fast-paced environment? Do you want to be part of a supportive team that values diversity and compassion? Do you have experience communicating clearly and cross culturally in writing, directly, or virtually? Do you have time management/organizational skills? Have you used proper grammar, punctuation, spelling, capitalization, and sentence structure to compose letters, memos, emails, etc.? Do you have experience coordinating schedules, meetings, resources, etc.? Then, come #JoinTeamSACU!
We are seeking an Office Specialist 2 to join our Stabilization and Crisis Unit (SACU) team of dedicated and compassionate individuals.
Summary of Duties
The
Stabilization and Crisis Unit
(SACU) operates 20 residential group homes along the I-5 corridor from Portland to Eugene and provides 24-hour residential care and supervision to individuals with intellectual/developmental disabilities, often with co-occurring mental health diagnoses, whose support needs exceed the supports offered or provided by other community-based residential programs. We provide training and support for the purpose of assisting individuals in safely transitioning back to their home community. We model positive attitudes while offering health and medical supports, psychological services, emotional and behavioral support, life skills training, educational supports, recreational opportunities, and community integration. We are dedicated to providing the support necessary to maintain the quality of life, achieve the highest possible level of independence and promote social opportunities, which benefit the individuals and the community.
As an Office Specialist 2 you will be part of a team supporting our agency administrative functions.
This includes:
- Providing superior customer service
- Answering and directing phone calls.
- Greeting customers and individuals we serve.
- Composing memos, letters, and emails.
- Sending critical documents to entire agency daily and weekly.
- Processing, coding, and transmitting invoices.
- Tracking expenditures.
- Filing, archiving, and tracking documents.
- Sorting and distributing mail/packages.
- Maintaining calendars.
- Scheduling conference rooms.
MINIMUM QUALIFICATIONS
A valid driver’s license and acceptable driving record are required for this position.
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
- Experience providing superior customer service.
- Attention to detail.
- Experience using time management/organizational skills.
- Experience communicating clearly and cross culturally in writing, directly, or virtually.
- Experience using proper grammar, punctuation, spelling, capitalization, and sentence structure to compose letters, memos, emails, etc.
- Experience using computer software such as word processing, spreadsheets, email, calendaring, etc. for documenting, communicating, and tracking information and for scheduling and managing appointments, meetings, resources, etc.
- Experience working with a variety of individuals from varying backgrounds.
Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
- Attach/upload a current up-to-date resume or complete the Workday history profile with current up-to-date information that demonstrates how you meet the qualifications. The information you include in your resume will be used to determine if your materials show that the qualifications are met.
Please attach/upload your documents in the “Resume / CV” section of the application.
Working Conditions
You must have a valid license to drive, and you must have and maintain an acceptable driving record.
- Work environments include office, vehicle, and community settings such as stores or restaurants, and infrequently in a group home.
- Occasional contact with clients who may demonstrate hostile or aggressive behavior in a totally unpredictable manner.
- Business casual work attire required for business office
- May use detergents or other cleaning agents.
- Physical Requirements:
- Ability to use a computer, telephone, and other office equipment.
- Continual sitting, standing, walking, squatting, bending, stooping, twisting, and reaching.
- Ability to drive a vehicle.
- Ability to work occasional overtime.
- In-state travel may be required on a very occasional basis.
- Ability to perform CPR/First Aid techniques to obtain certifications.
- Frequent lifting, pushing, and pulling up to 50 pounds.
Background Checks and Requirements
- Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- The Department of Human Services is a drug free workplace. All applicants will be subject to drug testing for Narcotics, Methamphetamine, and other controlled substances.
- Your driving record must meet the qualifications of the ODHS SACU Driving Policy and will be considered unacceptable for offenses, including, but not limited to any misdemeanor or felony traffic offense in the last 24 months.
If you are offered a position, you will attend a three-week paid in-person training at our central office in Salem and you must become certified during this New Employee Orientation in the following:
- First Aid/CPR Certification - Requiring you to complete compressions in a kneeling position.
- Oregon Intervention System Certification (OIS) - Requiring you to physically hold an individual for safety while maintaining an approved restraint on clients which may involve quick movements, changes in physical positioning, and verbal communication with coworkers.
- Medication Administration Certification - Requiring you to demonstrate competency in completing doctor's orders, appropriate passing of medications to clients, appropriate documentation, and appropriate procedures for emergencies.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazingbenefits package.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
- This position is part of the Police and Fire pension plan, which allows you to retire with full benefits after 25 years of service.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This position is represented by the American Federation of State, County and Municipal Employees (AFSCME) union.
- This recruitment may be used to fill future vacancies.
- This position is part of the Police and Fire pension plan, which allows you to retire with full benefits after 25 years of service.
- Have questions about Workday, and want some tips on understanding the state application process? Check out ourOregon job opportunitiespage.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Greg Azure. If you contact the recruiter, please include the job requisition number: REQ-XXXXX.
- Email: Gregory.P.Azure@odhs.oregon.gov
- Phone (call or text): 503-509-6443
