What are the responsibilities and job description for the Translation Notice Specialist (Office Specialist 2) – two vacancies! position at Department of Human Services?
Initial Posting Date:
11/20/2024
Application Deadline:
11/27/2024
Agency:
Department of Human Services
Salary Range:
$3,218 - $4,338 monthly
Position Type:
Employee
Position Title:
Translation Notice Specialist (Office Specialist 2) – two vacancies!
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Would you like a career that is both rewarding and provides an opportunity for career growth? Are you an innovative, compassionate and hard-working individual who thrives when working as part of a team? If this sounds like you, you could be the newest addition to our team, and we sincerely hope you consider joining us.
Summary of Duties
This position is part of Oregon Eligibility Partnership (OEP). OEP is part of the Oregon Department of Human Services. OEP provides direction and resources to everyone working to determine eligibility for Oregonians applying for and receiving medical, food, cash and childcare benefits through the ONE eligibility system.
Learn more here
.
As a Translation Notice Specialist, you will be responsible for daily office support, administrative and records tasks for OEP’s Central Coordination Unit and the notice translation process. Duties include but are not limited to:
- Track outgoing and returning customer notices that require translation to ensure correct and timely processing by third party vendors.
- Act as back up to other administrative staff in the unit responsible for calendaring, notetaking, and supporting project managers.
- Responsible for uploading and maintaining confidential documents.
- Receive, review and distribute incoming mail.
- Coordinate and manage office supply ordering, receiving and billing.
- Update and maintain program related organizational charts, phone lists, distribution lists and assigned equipment.
Minimum Qualifications
- Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
- Experience developing collaborative relationships that foster trust, inclusivity, and respect with colleagues, vendors and community members.
- Experience using time management, organization and prioritization skills to meet deadlines.
- Experience independently identifying, assessing and resolving barriers or inefficiencies in a business setting.
- Experience conducting work that requires attention to detail, particularly with data entry and reviewing documents.
- Experience handling confidential information with unwavering professionalism, holding self and others to high standards of honesty and integrity.
- Cultural awareness with a demonstrated commitment to ongoing learning and appreciation of the diverse cultures, values, beliefs and perspectives that exist within and across communities.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Working Conditions
- Work schedule through trial service and training periods will be 8:00 a.m. – 5:00 p.m., Monday – Friday. Thereafter a flexible schedule is negotiable based on business needs.
- Hybrid hours must be worked in proximity to the Salem office, as in-person office duties are required to meet business and operational needs that are dependent on onsite activities for planned and unplanned events and tasks.
- Works in an integrated environment where diverse programs, partners and staff create the work team.
- Regular and consistent attendance is essential.
- May require sitting at a computer or telephone for prolonged periods of the workday.
Background Checks and Requirements
- If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- May require a valid driver’s license or other acceptable method of transportation.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazingbenefits package.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Alissa Walker. If you contact the recruiter, please include the job requisition number.
- Email: ALISSA.WALKER@odhs.oregon.gov
- Phone (call or text): 503-519-1807
Salary : $3,218 - $4,338
