What are the responsibilities and job description for the Scheduling Operations Coordinator position at Department of Juvenile Justice?
Title: Scheduling Operations Coordinator
State Role Title: Gen Admin Supervisor I/Coordinator I
Hiring Range: $68,023 - $82,735
Pay Band: 4
Agency: Department of Juvenile Justice
Location: Bon Air JCC
Agency Website: www.djj.virginia.gov
Recruitment Type: General Public - G
Job Duties
This position is responsible for ensuring the efficient and accurate management of key operational processes that support the juvenile correctional facility. This position oversees post audits, JCS scheduling, and leave request management, ensuring compliance with procedures and maintaining workforce efficiency to uphold security and operational standards. This position coordinates facility scheduling of all programs to ensure adequate JCS scheduling as well as efficient facility operations.
Core Responsibilities, not limited to:
- Develop and manage schedules for direct care staff to ensure adequate staffing levels for all shifts, maintaining 24/7, 365-day coverage.
- Adjust schedules proactively to account for leave, training, emergencies, or other changes in staff availability.
- Utilize scheduling software and tools to optimize staffing efficiency and ensure fairness and compliance with labor laws and institutional
- Communicate schedules promptly to all staff and address scheduling conflicts in a timely manner.
- Collaborates with all facility leadership to coordinate any programming, including but not limited to PBIS, Aspire, Division of Education, and
- Collaborates and communicates with security managers to track unscheduled absences and communicates pay docking situations to
- Reviews daily duty rosters and reports violations of procedure or FLSA to the Assistant Superintendent in charge of security, or designee.
- Reviews 28-day timesheets for accuracy prior to submission to the HR timekeeper. Reports all discrepancies to the Assistant Superintendent in
- Review and process employee leave requests, ensuring proper documentation and adherence to policies and procedures.
- Maintain accurate records of leave balances and usage, providing regular reports to management as needed.
- Coordinate with HR and supervisors to address leave-related inquiries and or discrepancies.
- Conducts thorough reviews and edits of post audit quarterly to ensure compliance with policies and procedures, state regulations, and audit
- Identify discrepancies or inefficiencies in staffing, procedures, or documentation and recommend corrective actions. Completes and/or
and accurately.
Minimum Qualifications
- Strong organizational, analytical skills and attention to detail.
- Proficiency in scheduling software and Microsoft Office Site, especially Excel.
- Excellent communication and interpersonal skills to collaborate with staff and management.
- Ability to manage multiple priorities under strict deadlines. Familiarity with labor laws, correctional operations, and audit standards.
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Additional Considerations
- Experience in a correctional or law enforcement environment.
- Knowledge of juvenile justice system policies and procedures.
- Background in administrative coordination, HR, or correctional center operations management.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.
Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application. Status updates will not be provided via telephone or email.
Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.
Pre-employment medical screenings are required for some DJJ positions.
Reference Check: At least two references' names and contact information will be required from all finalists who advance in the selection process.
Driver License: A valid driver’s license is required of DJJ employees to operate a state-owned or leased vehicle.
Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.
DJJ Welcomes Veterans:
DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.
Reasonable Accommodations: Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Contact Information
Name: DJJ Talent Acquisition & Recruitment
Phone: 804-371-0700
Email: Recruit@djj.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $68,023 - $82,735
