What are the responsibilities and job description for the ASSOCIATE ADMINISTRATIVE ANALYST ACCOUNTING SYSTEMS position at Department of Motor Vehicles?
This position is located at the DMV Headquarters in Sacramento.
The Budget and Fiscal Analysis Branch is responsible for providing strategic and technical support for DMV’s current and future multibillion-dollar budget decision-making, analyzing financial and workload data, making departmental funding allocations, setting program/service/product fees, and creating detailed reports for internal and external stake holders.
As part of the Cost Accounting team, the incumbent will perform various cost analyses at the direction of the unit manager; work with assigned divisions in gathering, calculating, and validating allocations of resources, activities, and cost objects for an activity-based costing system; perform various complex analyses on the model results and reports with completeness and accuracy; develop, maintain, enhance, and publish the ABC reports and dashboard for end-users; prepare fiscal analysis of legislation bills as requested by the DMV Legislation office; prepare ad hoc reports, special costings, and other assignments as needed; and present in person or virtually, report findings and recommendations to executive management and external agencies in a group setting.
The Associate Accounting Analyst employment list will be used as an appropriate list to fill this position. List eligibles on the Associate Accounting Analyst employment list may apply for this position. If the selected candidate is on the Associate Accounting Analyst employment list, they will be hired in the classification of Associate Administrative Analyst - Accounting Systems and will maintain their eligibility on the Associate Accounting Analyst employment list.
All eligible applicants may apply. A training and development assignment may be considered. SROA/Surplus candidates are encouraged to apply.
The position(s) being advertised may be subject to allocation approval by the Human Resources Branch. Fingerprint/Criminal Record Clearance is required before hire. The Salary Range shown is the minimum and maximum for a full-time appointment. Moving and relocation expenses will not be reimbursed for this position.
To be considered for this job vacancy, applicants must indicate the Job Control/Code (JC) number and position number(s) in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” box of the Examination/Employment Application (STD. 678), and submit all items listed under Required Application Documents below by the Final Filing Date. Employment history information must be submitted on the Examination/Employment Application (STD. 678); attaching a resume shall not be sufficient for the purposes of providing employment history. Failure to indicate required information on the STD. 678 or submit all items by the Final Filing Date may result in elimination from the recruitment process.
You will find additional information about the job in the Duty Statement.
Working Conditions
Part-time telework available. Telework requires California residency.
Works in an office setting, in a cubicle and/or telework, primarily sedentary for extended periods of time. Operates a computer terminal. Ability to communicate effectively with internal/external customers over the telephone and email. Requires fine hand manipulation and repetitive use of hands (typing, operating a mouse, and keyboard). Occasional reaching above shoulder level and occasional bending/stooping.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE ADMINISTRATIVE ANALYST ACCOUNTING SYSTEMS
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
Using the online application system as specified in this announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Advertisement may be used for subsequent vacancies within 180 days.
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your Examination/Employment Application (STD. 678), resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security number (SSN), birthdate, student identification number, driver license number (unless required), photograph, basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, gender, marital status, ethnicity, and age. Confidential information on STD. 678s submitted electronically online, such as SSN, will automatically be redacted upon submission.
Possession of the Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined that you do not meet the Minimum Qualifications, your name will be removed or withheld from the eligibility list, rendering your eligibility as inactive and ineligible to be hired for the position. Candidates whose names have been withheld from an eligibility list may file an appeal with the State Personnel Board.
If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Below is the link to a list of approved agencies.
- Foreign Transcript Evaluation (CL-635)
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/17/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other -
A written response to the items listed in the Written Response section below, no more than 2 pages in length with no less than Arial 12-point font and 1-inch margins, submitted as a separate document.
Desirable Qualifications
Strong analytical skills in the budgeting, workload analysis, accounting, and/or organizational planning; ability to perform multiple step calculations in Microsoft Excel and Word; working knowledge of Microsoft Access including import, export, queries, and design; public speaking skills; knowledge of a product or cost management software; knowledge of accounting methodologies and principles; ability to work independently and effectively as part of a team; strong interpersonal skills; detail-oriented; experience with workload management, following a multi-tiered process; ability to work under tight deadlines; background in accounting or cost accounting; demonstrated ability to manage multiple projects, prioritize tasks, and follow complex procedures under very short deadlines; experience with providing reports and analytical statistics; strong verbal and written communication skills; and knowledge and experience working with personal computers, MS applications, and databases.
Benefits
The Department of Motor Vehicles and the State of California offer many benefits to its employees. These include health, vision, and dental benefits; retirement plans (CalPERS); savings plans (401K and 457b); leave benefits; insurance (such as group legal insurance and group long term disability insurance); and employee assistance program. Benefits may be based on the job classification, bargaining unit, tenure, time base, and length of appointment. Click on each web link below for more information.
- Benefits summary - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
- Benefits afforded by membership in the California Public Employees Retirement System - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx (click on "CalPERS")
- Benefits and protections provided to public employees by the State Civil Service - https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx
- Job descriptions and pay scales - https://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Angella Ulibarri Kelough
(916) 914-2692
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Civil Rights and Resolution
(916) 657-7553
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Job Application Package Checklist
Written Response
- Please describe your experience with expense allocation (personal, educational, or work) to products or services. Include your methodology for allocation and/or analysis process in determining the allocations.
- Please tell about a project (personal, educational, or work) that you had to review a workload process or large data set and provide a summary with or without reasons for differences.
- Why do you believe this position is a good fit for you?
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Salary : $11
