Grants Reimbursement Analyst

Title: Grants Reimbursement Analyst

State Role Title: Financial Services Spec II

Hiring Range: Starting at $78,500, up to commensurate with experience

Pay Band: 5

Agency: Department of Motor Vehicles

Location: Richmond, VA

Agency Website: www.dmv.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

This position is only open to current Commonwealth of Virginia Employees.

The Virginia Department of Motor Vehicles (DMV) is seeking an experienced Grants Reimbursement Analyst for the Grants Management Office. In this position, you will review and analyze reimbursement vouchers and supporting documents submitted by grant subrecipients receiving federal grant awards for Virginia highway safety programs and activities to ensure compliance with federal/state/agency regulations, policies and procedures. This position updates the internal Oracle Financial Grants and Contracts System (GCS) module to accurately reflect grant expenditure activity by subrecipient project. This position creates and maintains expenditure and reimbursement reports and balances and reconciles this information with the Oracle GCS and Cardinal financial systems. The Grants Administrator trains DMV staff and grant subrecipients on expenditure and reimbursement requirements, policies and procedures.

This position is eligible for a hybrid office/telework schedule (4 days in office, 1 day telework)

The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves many businesses, including dealers, fuel tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations. DMV operates upon five fundamental core values: Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT). We don’t just talk about our core values. We live them!

Minimum Qualifications

• Working knowledge of basic bookkeeping/accounting principles, policies, procedures and practices
• Knowledge of federal grants
• Proficient in the use of a calculator, computer, Microsoft Office and Adobe Acrobat Professional software
• Demonstrated ability to accurately perform detailed work with numerical data using basic mathematical computations and Excel
• Demonstrated ability to accurately calculate, balance and reconcile entries and accounts
• Demonstrated ability to analyze financial activity and documents to ensure compliance with federal, state, agency regulations, and policies
• Demonstrated ability to create and maintain spreadsheets and reports
• Demonstrated ability to interpret, explain and apply federal, state, agency regulations, policies and procedures to job performance
• Demonstrated ability to develop, document and present training information and material
• Skilled in customer service and communicating effectively both orally and in writing
  

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) must complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a background check. Selected candidates must consent to a fingerprint-based criminal history check, driver record check, and background investigation, if applicable.

As a condition of employment, the DMV will be alerted of any convictions for moving violations, including license suspension.

Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc., in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience and years of experience to properly assess your skills in the screening process. Candidates are evaluated based on information provided in the application materials. Missing information cannot be assumed.

Contact Information

Name: DMV Employment

Phone: (804) 997-3020

Email:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.