What are the responsibilities and job description for the Executive Assistant to the Commissioner position at DEPARTMENT OF PROBATION?
- DEPARTMENT OF PROBATION
- Full-Time
- No Exam Required
Job Description
Key Responsibilities:
- Calendar Management:
Anticipate needs and ensure the Deputy Commissioner’s schedule is optimized for efficiency and productivity.
- Administrative Support:
Prepare and organize meeting materials, ensuring all necessary documents are available in advance.
- Briefing and Communication:
Maintain clear and effective communication internally and externally.
- Relationship Development:
Leverage these relationships to facilitate collaboration and ensure the office’s priorities are met efficiently.
- Priority Management:
Accurately determine appropriate follow-up actions, escalating matters to senior management when necessary.
- Complaint Documentation:
- Strategic Support:
Anticipate challenges and implement solutions with minimal supervision.
- Efficiency and Multitasking:
Minimum Qualifications
A baccalaureate degree from an accredited college and one year of experience as a secretary; or
An associate’s degree from an accredited college with a major in executive secretarial work and 3 years of experience as a secretary; or
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory secretarial experience performing progressively responsible clerical/administrative work; or
A satisfactory equivalent combination of education and experience.
Preferred Skills
Proven experience as an Executive Assistant or in a similar role, preferably supporting senior leadership. - Strong organizational and multitasking skills, with exceptional attention to detail. - Outstanding written and verbal communication skills. - Demonstrated ability to build and maintain professional relationships. - Ability to handle confidential information with discretion and professionalism. - Proficiency in Microsoft Office Suite and scheduling software. - Experience in preparing briefing materials, presentations, and correspondence is highly desirable.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
- Experience Level:Experienced (Non-Manager)
- Category:Administration & Human Resources
Salary : $58,041 - $105,722
