What are the responsibilities and job description for the STUDENT ASSISTANT position at Department of Rehabilitation?

This position is located in Sacramento.

Are you currently majoring in Human Resources and have a strong passion for learning the state recruitment process, along with other HR functions? Consider joining the Human Resources Branch team as we support the programs carrying out the mission of the Department of Rehabilitation.

Under the close supervision of the Assistant Chief of the Human Resources Branch (Staff Services Manager II), this position is responsible for performing a variety of administrative and clerical tasks to support various personnel units within the Human Resources Branch specific to Recruitment, Examinations, and Health Management units. The Student Assistant (SA) will support the various units and assist with day-to-day operations including drafting job postings, collecting and organizing hiring documents, proofreading, editing, and formatting reports and memos. Composing correspondence to employees regarding benefits and open enrollment, mailing Family Medical Leave Act/California Family Rights Act (FMLA/CFRA) documents to employees, and assisting examination applicants with the examination process. The SA is expected to effectively communicate the progress of assigned tasks while working within a team environment and follow written and oral instructions.

You will find additional information about the job in the Duty Statement.

Working Conditions

Seasonal Clerks, Student Assistants and Graduate Student Assistants are not allowed to work more than 1500 hours in a calendar year. The anticipated time worked will be 30 hours per week. If selected, the employee will receive an hourly compensation based on the number of hours worked. Please note, this is an in-office position.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

STUDENT ASSISTANT

Additional Documents

Job Application Package Checklist
Duty Statement

Position Details

Job Code #:

JC-469003

Position #(s):

813-005-4870-901

Working Title:

Student Assistant

Classification:

STUDENT ASSISTANT

$3,075.00 - $4,144.00

# of Positions:

Multiple

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Student Assistant

Department Information

If you are interested in becoming a part of a diverse and inclusive workforce where talent, experience, and expertise are valued, the Department of Rehabilitation (DOR) invites you to apply for this employment opportunity.

Join us in our downtown Sacramento location within walking distance of the Golden 1 Center, Downtown Commons (DOCO), State Capitol Park, seasonal farmers markets, public transportation, and a large variety of shopping locations and eateries. Enjoy a great work environment with an onsite fitness center with showers and a locker room, indoor bicycle storage, large outside patio, and a spacious indoor breakroom with accessible vending machines. If you strive to make a difference, we invite you to seek a career with DOR!

DOR administers the largest vocational rehabilitation program in the country. We have a three-pronged mission to provide services and advocacy that assist people with disabilities to live independently, become employed and have equality in the communities in which they live and work. DOR provides consultation, counseling, and vocational rehabilitation, and works with community partners to assist the consumers we serve.

DOR is committed to recruiting and retaining a talented and skilled workforce that reflects the diversity of communities that exist in California and values fairness and inclusion. Diversity encompasses characteristics including, but not limited to, race, color, ethnicity, national origin, language, religion, age, disability, sexual orientation, gender, gender identity and expression, socioeconomic status, veteran status, criminal history, and family structures.

Our work at DOR is guided by the following core values:

We believe in the talent and potential of individuals with disabilities.
We invest in the future through creativity, ingenuity, and innovation.
We ensure our decisions and actions are informed by interested individuals and groups.
We pursue excellence through continuous improvement.
We preserve the public’s trust through compassionate and responsible provision of services.

VISION STATEMENT:

Employment, independence, and equality for all Californians with disabilities.

MISSION STATEMENT:

DOR works in partnership with consumers and other stakeholders to provides services and advocacy resulting in employment, independent living, and equality for individuals with disabilities.

People with disabilities are encouraged to apply.

Department Website: http://www.dor.ca.gov

Special Requirements

If mailing an application, include JC#469003 on your State Application (STD678) in the "Examination(s) or Job Title(s) for which you are applying" section found under the “Questions” tab of your CalCareer application template. Applicants who do not submit the required information may not be considered for this job.

Employment Application (STD.678):

It is a requirement to submit work experience, dates, and hours worked, contact names and phone or other documents cannot substitute a state application. Applicants who fail to submit a completed STD.678 may not be considered numbers of supervisors on the state application in order of current and old work experience.

Student Assistants:
Must be registered as a student in a college or university of recognized standing. Please provide a copy of your unofficial transcripts attached to your application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 3/14/2025

Who May Apply

This is a non-testing classification, therefore anyone meeting the minimum qualifications listed on the classification specification may apply for this position. Individuals who are, or have been, a dependent child in foster care, a homeless youth, or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. If you are applying under this eligibility status, please note on your application your eligibility by stating “preference under Government Code section 18220”. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Rehabilitation

N/A

Attn: Personnel - Unit 005 - JC-469003

721 Capitol Mall

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Rehabilitation

N/A

Personnel - Unit 005 - JC-469003

721 Capitol Mall

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Proficiency in Microsoft Office Suite including Outlook, Word and Excel. Follow instructions, enter data with high accuracy, and operate common office equipment. Possess general computer skills, ability to think critically and converse with other office members in a respectful manner.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dor.ca.gov

Hiring Unit Contact:
Maliheh Lotfalian-Rizk
(916) 517-0595
Maliheh.Lotfalian-Rizk@dor.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Civil Rights
(916) 558-5850
Civil.Rights@dor.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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