What are the responsibilities and job description for the ASSOCIATE PERSONNEL ANALYST position at Department of State Hospitals?
Under the general direction of the Staff Services Manager II (SSM II), in the Classification and Compliance Unit, the Associate Personnel Analyst (APA) oversees position control strategies on behalf of the Human Resources Branch (HRB). Serves as the lead analyst in developing reports through the use of the Management Information Retrieval System (MIRS) and converts data into spreadsheets and pivot tables.
***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the Duty Statement.
Working Conditions
- This position reports to the Allenby Building in Sacramento. A hybrid Telework schedule, consistent with the State of California's in-office requirement, may be considered with prior approval from management. The incumbent may also be required to travel throughout California as needed, with prior notice.
- The State’s Commute Programs provide bicycle, mass transit and vanpool incentives to eligible state employees. The State’s mass transit incentive pays 100% of the transit pass up to the IRS maximum of $325 per month in 2025.
- DSH-Sacramento is located at a 11 floor high rise building.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE PERSONNEL ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
1215 O Street, MS 17
Sacramento, CA 95814
The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings.
- First-floor retail space (separate access from 12th Street)
- Café with multiple vendors available to the public
- Outdoor seating with pedestrian walkways
- Large, shared conference room on the first floor with a maximum capacity of 162 individuals
- An employee fitness center with a yoga studio, cardio equipment and weights
- Plaza area with a kitchenette on each floor
- Lactation rooms
- More conference rooms and collaborative working spaces available throughout the building – small, medium and large
- Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol
- Mobile computer equipment, cloud-based technology and Wi-Fi for all staff
Department Website: https://www.dsh.ca.gov
Special Requirements
NOTE: If applying by mail, please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.
Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.
Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.
***Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:
- National Association of Credential Evaluation Services or
- Association of International Credential Evaluators, Inc.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/18/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Other -
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from classification description (specifications) must provide a copy of your DEGREE OR TRANSCRIPTS along with your application (STD. 678) to be considered for this position.
Candidates that believe they meet the Minimum Qualifications based on experience, must state that in the bypass notes for this requirement. - Statement of Qualifications -
Please see the Statement of Qualifications section at the bottom of this job advertisement for more details.
Applicants must submit the required documents in order to be considered for this position. Applicants who fail to submit the SOQ, as requested (i.e. respond to questions asked), may be disqualified.
Desirable Qualifications
- Experience with State Controller's Office systems including MIRS
- Experience with Excel including the use of pivot tables
- Experience with MS Office Suite
- Experience with Visio and creating and maintaining organizational charts
- Ability to analyze data and present information effectively
- Knowledge of and/or experience with state of CA, laws rules, procedures, and regulations
- Ability to communicate clearly and effectively both verbally and in writing
- Experience working with Control Agencies
- Knowledge of State of CA classification guidelines
- Motivated to do work independently, not requiring a lot of supervision
- Team Player
Benefits
Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Carmen Shean
(916) 957-1202
SacClassificationandPay@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Human Rights
(916) 573-2727
dsh.eeo@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of Qualification
- Please describe your knowledge and experience with position control.
- Please describe your knowledge and experience with the Management Information Retrieval System (MIRS). Please provide examples of reports that you have created.
- Please describe your knowledge and experience with drafting and implementing policies and procedures. Please provide examples of policies and/or procedures that you have drafted.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Salary : $325
