What are the responsibilities and job description for the ASSOCIATE PERSONNEL ANALYST position at Department of State Hospitals?
This limited term position may be extended up to 24 months and has the possibility of becoming permanent.
Under general direction of the Staff Services Manager I in the Selection Services Unit, the Associate Personnel Analyst (APA) performs the full range of selection analyst duties in support of the Department of State Hospitals’ (DSH) decentralized examination program.Willing to consider an Associate Governmental Program Analyst or Staff Services Analyst. Duties will reflect the appropriate position candidate is hired into.
***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the Duty Statement.
Working Conditions
- DSH-Sacramento is located at an 11 floor high rise building.
- This position is physically located in Sacramento and is currently offered with the potential for a hybrid work environment. Consistent with Policy Directive 5338, Telework may be considered with prior approval from management. If approved, incumbent is expected to report to work at the Allenby building at least twice per week, as directed by their supervisor. Travel throughout California site visits, including overnight travel, to DSH partnered treatment facilities will be required with prior notice.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE PERSONNEL ANALYST
- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- STAFF SERVICES ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Shall Consider:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
STAFF SERVICES ANALYST
Department Information
1215 O Street, MS 17
Sacramento, CA 95814
The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings.
DSH-Sacramento has moved into a modern, sustainable and innovative office building located at 1215 “O” Street, Sacramento, California. Some of the amenities of the new building include the following:
- First-floor retail space (separate access from 12th Street)
- Café with multiple vendors available to the public
- Outdoor seating with pedestrian walkways
- Large, shared conference room on the first floor with a maximum capacity of 162 individuals
- An employee fitness center with a yoga studio, cardio equipment and weights
- Plaza area with a kitchenette on each floor
- Lactation rooms
- More conference rooms and collaborative working spaces available throughout the building – small, medium and large
-
Mobile computer equipment, cloud-based technology and Wi-Fi for all staff
- Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol
Department Website: https://www.dsh.ca.gov
Special Requirements
NOTE: If applying by mail, please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.
Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.
Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.
***Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:
- National Association of Credential Evaluation Services or
- Association of International Credential Evaluators, Inc.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/2/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Other -
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from classification description (specifications) must provide a copy of your TRANSCRIPTS along with your application (STD. 678) to be considered for this position.
Candidates that believe they meet the Minimum Qualifications based on experience, must state that in the bypass notes for this requirement. - Other -
Staff Services Analyst (SSA) – Proof of completion of 12th Grade or equivalent
Eligibility for this classification requires the “equivalent to completion of the 12th grade,” candidates must submit high school transcripts or college/university transcript(s) to demonstrate the “equivalent to completion of the 12th grade” with their application package. Transcripts must include the date(s) the diploma, certificate, or degree was awarded.
Desirable Qualifications
- Experience working with electronic examination systems
- Experience working in Human Resources
- Experience conducting Job Analyses
- Experience developing examinations
- Experience administering examinations
- Experience performing technical personnel work
- Experience analyzing and making recommendations on various HR problems
- Experience completing special projects independent of daily assignments
- Experience interpreting laws, rules, regulations etc.
- Experience providing consultative customer service
- Experience developing work action plans based on identifications of current and future needs of stakeholders (management, program areas, unit etc.).
- Experience developing written timelines based on projected project need
- Experience using multiple research methods (meetings, surveys, internet, etc.) to gather information/data
- Experience using multiple research tools (survey software, binders, Microsoft products etc.) to compile and analyze information/data
- Experience analyzing information/data to present to stakeholders
- Experience analyzing information/data to forecast projected changes based on identified needs
- Experience writing comprehensive responses to special requests, formal inquiries, etc.
- Experience consulting with subject matter experts to conduct studies and provide guidance to develop written documents (policies, regs, tasks statements, etc.) to be used by multiple stakeholders
- Experience writing formal memoranda or reports on matters to present to stakeholders
- Experience leading projects and managing them to achieve all goals within given constraints
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Hooman Akhavan
(916) 909-0657
SacClassificationandPay@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Human Rights
(916) 573-2727
dsh.eeo@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
