What are the responsibilities and job description for the PERSONNEL SPECIALIST position at Department of State Hospitals?
- Payroll input processing on-line keying of semi-monthly regular pay and intermittent pay
- Certify master payroll for monthly employee’s regular pay
- Process Personnel Action Request transactions for all appointments, miscellaneous changes, and separations
- Key on-line into PIMS system
- Notify affected employees of benefit options and monitor selection
- Follow case from beginning to closure, process all documentation
- Key all LSE employees onto LAS on-line
- Track all NLSE employees on Leave Record Cards
- Collect all 634 Time Worked Reports from each DSH-Atascadero department each pay period to audit leave usages
- Monitor for Leave Without Pay or Unauthorized Dock situations and process necessary documentation to assure accurate pay is requested/released
- Audit timesheets for overtime worked
- Verify eligibility and process payments of special miscellaneous pay for eligible employees
- Keep informed of all changes in policies and procedures affecting personnel transactions
In order to be considered for this job vacancy, you must satisfy one of the following requirements:
1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at Personnel Specialist Exam Bulletin, OR
2. BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.
- Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts or your official Out of Class paperwork.
MINIMUM QUALIFICATIONS: Either I One year of experience in the California state service performing office duties at a level of responsibility equivalent to an Office Assistant, Range B. Or II Two years of office experience. [Academic education above the 12th grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business nature being equivalent to six months of experience.] (Qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as Either I, II, or III, etc. For example, candidates possessing qualifying experience amounting to 50 percent of the required time of Pattern I, and additional experience amounting to 50 percent of the required time of Pattern II, may be admitted to an examination as meeting 100 percent of the overall experience requirement.)
- If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- PERSONNEL SPECIALIST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.
Department Website: http://www.dsh.ca.gov/Atascadero
Special Requirements
If using education to meet the minimum qualifications, you MUST provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note foreign transcripts must include a verification for US equivalency through an independent company.
Applications will be screened and only the most competitive will be offered an interview.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/5/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - If using college education to meet the minimum qualifications, you MUST provide a copy of your unofficial transcripts, that include date degree conferred, if applicable. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note foreign transcripts must include a verification for US equivalency through an independent company.
**If not using education to meet the minimum qualifications, please click on 'Choose/Upload' and then select the 'Bypass' button.**
Desirable Qualifications
Benefits
- Medical benefits - health, dental, and vision insurance
- Paid holidays and leave
- Defined benefit retirement program
- Savings Plus Program (401(k), 457)
- Commute Program
- Employee Wellness Program
- Employee Assistance Program
Additional benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.dsh.ca.gov/Atascadero
Hiring Unit Contact:
DSH-Atascadero Employment Office
(805) 468-3384
ASHEmployment@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Pearl Melena
(805) 468-2007
Pearl.Melena@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Requirements
If you are using education to meet the minimum qualifications, you must provide a copy of your unofficial transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note foreign transcripts must include a verification for US equivalency through an independent company.
Applications will be screened and only the most competitive will be offered an interview.
*Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.
- Any limited-term appointments may transition into a permanent appointment.
Additional Information
Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
