HR Executive Secretary

Title: HR Executive Secretary DSP02781

State Role Title: Admin and Office Spec III

Hiring Range: Negotiable and commensurate with experience

Pay Band: 3

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Human Resources (HR) Executive Secretary in our Human Resources Division at our Administrative Headquarters in North Chesterfield, Virginia. The successful candidate will provide secretarial and administrative support to the HR Director and HR Leadership Team; prepare correspondence and reports and compose correspondence; receive and transmit electronic mail for the HR Division; maintain the Division’s Intranet pages and coordinates the HR Division quarterly newsletter; schedule appointments and meetings for the Director and staff; coordinate activities and programs related to employee engagement; plan and organize employee events, parties, activities, and excursions as part of the Employee Recognition and Engagement Program; coordinate State Police Headquarters (SPHQ) supply donation campaigns; order equipment and supplies as necessary; prepare the equipment inventory for the Division; requisition supplies and services through eVa; administer the VSP Volunteer Program with the assistance of the Wage Program Support Technician and receive telephone or e-mail inquiries from interested individuals in serving as a volunteer with the VSP.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

• Considerable knowledge of general office practices, grammar, spelling and punctuation and of basic math and of various filing systems.
• Skill in operating computers and using Microsoft Office applications; and in keyboarding.
• Demonstrated ability to type from handwritten copies; to lead the work of others and coordinate the office workflow; to prioritize work to meet established deadlines; to notarize documents; to compose and type routine and confidential correspondence and reports; to communicate effectively orally and in writing in English; to work with Agency staff, executives and the general public; and to follow written guidelines.
• Significant secretarial experience.
• High School Diploma or GED equivalent.

Additional Considerations

• Notary Public preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on February 13, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.