What are the responsibilities and job description for the Senior Executive Secretary position at VCU Health?
The Executive Secretary Senior provides administrative and secretarial support to a combination of Division/Department Chairs, Department Directors/Managers and/or faculty, residents and staff assigned to a Department.
The Executive Secretary Senior performs a variety of administrative support function to include secretarial assistance with special projects and public/customer relations duties. Serves as a communications link for the department and medical center.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED
Minimum of three (3) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e-mail/calendaring software.
Experience PREFERRED
Four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience in a healthcare setting.
Education/training REQUIRED
High School Diploma or equivalent
Education/training PREFERRED
Associates Degree in Business, Accounting or related field from an accredited program
Independent Action(s) Required
Organizes work assignments and priorities with minimal supervision or direction.
Manages the office area/functions; performs secretarial/administrative assignments; and communicates and interacts with a variety of internal and external customers.
Coordinates and provides coverage in the absence of other secretarial personnel.
Supervisory responsibilities (if applicable): N/A
Additional Position Requirements
Individual must be flexible and able to make scheduling/work hour changes as necessary to meet the needs of the Department.
If deemed an “essential employee”, must conform to VCU Health System Inclement Weather Policy.
Age Specific groups served: All
Physical Requirements (includes Use Of Assistance Devices As Appropriate)
Physical - Lifting less than 20 lbs.
Activities: Prolonged sitting, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
The Executive Secretary Senior performs a variety of administrative support function to include secretarial assistance with special projects and public/customer relations duties. Serves as a communications link for the department and medical center.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED
Minimum of three (3) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e-mail/calendaring software.
Experience PREFERRED
Four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience in a healthcare setting.
Education/training REQUIRED
High School Diploma or equivalent
Education/training PREFERRED
Associates Degree in Business, Accounting or related field from an accredited program
Independent Action(s) Required
Organizes work assignments and priorities with minimal supervision or direction.
Manages the office area/functions; performs secretarial/administrative assignments; and communicates and interacts with a variety of internal and external customers.
Coordinates and provides coverage in the absence of other secretarial personnel.
Supervisory responsibilities (if applicable): N/A
Additional Position Requirements
Individual must be flexible and able to make scheduling/work hour changes as necessary to meet the needs of the Department.
If deemed an “essential employee”, must conform to VCU Health System Inclement Weather Policy.
Age Specific groups served: All
Physical Requirements (includes Use Of Assistance Devices As Appropriate)
Physical - Lifting less than 20 lbs.
Activities: Prolonged sitting, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
