Records and Information Management Specialist

SummaryThe Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives and affiliated Islanders.Learn more about this agencyHelpOverview

• Accepting applications
• Open & closing dates01 / 06 / 2025 to 01 / 13 / 2025
• Salary$67,738 - $88,058 per yearFirst time hires to the federal government typically start at the beginning salary in the range for their respective grade level.
• Pay scale & gradeGS 9
• HelpLocation1 vacancy in the following location :
• Anchorage, AK
• Remote jobNo
• Telework eligibleYes-as determined by the agency policy.
• Travel RequiredOccasional travel - You may be expected to travel for site visits, meetings, training, and conferences.
• Relocation expenses reimbursedNo
• Appointment typePermanent
• Work scheduleFull-time
• ServiceCompetitive
• Promotion potential9
• Job family (Series)
• 0308 Records & Information Management
• Supervisory statusNo
• Security clearanceNot Required
• Drug testNo
• Position sensitivity and riskModerate Risk (MR)
• Trust determination process
• Credentialing
• Suitability / Fitness
• Financial disclosureNo
• Bargaining unit statusNo
• Announcement numberOS-6019-25-AW-074(MP)
• Control number826820900HelpThis job is open to
• Federal employees - Competitive serviceCurrent or former competitive service federal employees.
• Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Veterans
• Individuals with disabilities
• Military spouses
• Special authoritiesIndividuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Peace Corps & AmeriCorps Vista
• Family of overseas employeesFamily members of a federal employee or uniformed service member who is or was, working overseas.
• Land and base managementCertain current or former term or temporary federal employees of a land or base management agency.Clarification from the agencyThis is a Merit Promotion announcement for Government employees and those who are eligible under the hiring paths listed. For further clarification please click here : https : / / www.bsee.gov / what-we-do / administrative-services / human-resources / eligibilityHelpDutiesThis position is located within the Department of the Interior, Office of the Secretary, Assistant Secretary - Policy, Management and Budget (AS-PMB), Deputy Assistant Secretary - Policy and Environmental Management (DAS-PEM) located in Anchorage, Alaska.At the full performance level GS-9 the major duties of this position include, but are not limited to the following :
• Develops and implements procedures for ensuring all appropriate documents are routed to the program record and are used in a manner that is consistent with the statutes, regulations, and Department policies.
• Establishes and maintains an electronic records management system for cataloging and retrieval of complex sets of documents.
• Develops and maintains a records management plan that will guide filing and record keeping and assists in compiling documents upon request.
• Maintains files for meetings of the Federal Subsistence Board, Interagency Staff Committee, and ten Regional Advisory Councils, and annually occurring activities pursuant to ANILCA Title VIII.
• Provides authoritative advice to staff regarding FOIA requests and prepares responses to each request.
• Assists with Federal Subsistence Board executive and work sessions and Interagency Staff Committee meetings.
• Assists with administration of the Federal Subsistence Permit System, the development and production of Program information materials, and processing federal register rules documents for publishing in the federal register.The Office of the Secretary has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.Salary Information : GS-9 : $67,738 - $88,058 per annumFirst time hires to the Federal government normally start at the lower salary range of the grade level.Relocation or Recruitment Incentive may be authorized.This vacancy may be used to fill additional positions as vacancies become available.This vacancy is also announced as OS-6019-25-AW-073(DEU) for those applicants who wish to apply and be considered under Competitive Examining procedures.HelpRequirementsConditions of Employment
• You must be a U.S. Citizen.
• You will be subject to a background / suitability investigation / determination.
• You will be required to have federal payments made by Direct Deposit.
• You must submit ALL required documents and a completed questionnaire.
• Selective Service : If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http : / / www.sss.gov / .QualificationsTo qualify for this position you must meet A, B, or C defined below.A. Specialized Experience : To qualify for the GS-9, you must possess at least one full year of specialized experience equivalent to at least the GS-7 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience :
• Archiving records and information;
• Ensuring compliance with records management regulations, policy, and / or guidelines;
• Formulating records and file management plans and guidance;
• Providing advice and guidance on complex records management matters;
• Working with Decision Files and Administrative Records;
• Dissemination of records and information while complying with the Privacy Act and the Freedom of Information Act.MUST MEET 4 OUT OF 6.B. Education : Possess 2 full years of progressively higher-level graduate education or Master's or equivalent graduate degree (such as an LL.B. or J.D., if related).
• OR-C. Combination of Education and Specialized Experience : Possess a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position.Driver's License Requirement : Please note : You will be required to operate a government vehicle, to complete assigned tasks (i.e. site visits, field research, etc.); therefore, you must be able to obtain and maintain a valid state driver's license.Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website : https : / / www.opm.gov / qualifications / standards / indexes / num-ndx.aspAll qualification requirements must be met by the closing date of this announcement.Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.EducationEducation : If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.Foreign Education : Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit : http : / / www.opm.gov / policy-data-oversight / classification-qualifications / general-schedule-qualification-policies / #url=e4Additional informationApplicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.Important Note : All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g. : oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g. : work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.NOTICE : This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.Read more
• BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.Your answers to the on-line assessment will be used to evaluate your competencies in the following areas :
• Clerical - Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Database Management Systems - Knowledge of the uses of database management systems and software to control the organization, storage, retrieval, security, and integrity of data.
• Information Management - Identifies a need for and knows where or how to gather information, organizes and maintains information or information management systems.
• Manages & Organizes Information - Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.DUE WEIGHTDue Weight Consideration is a review process used to provide consideration to performance appraisals and awards submitted with each application on a used merit promotion certificate and factoring the results into the merit promotion selection process.Please submit 1) a copy of your most recent performance appraisal / evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal / evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.If you do not have your most recent performance appraisal / evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals / evaluations were at an acceptable level.It is your responsibility to obtain and upload your performance appraisal / evaluation and / or list of awards prior to the closing of the vacancy announcement.To preview the assessment questionnaire click : https : / / apply.usastaffing.gov / ViewQuestionnaire / 12656043
• BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available athttps : / / help.usajobs.gov / index.php / How_to_create_your_resumeYour application package must include : (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) SF-50's showing (1) your highest FPL, and (2) most current SF-50 noting position, grade level, tenure, and duty station. Please note that all SF-50's submitted must show that you are a status candidate or eligible under this announcement. Please refer to the eligibility in the online questionnaire for more information; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority; (7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.NOTE : Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).NOTE : Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.You will find additional information on the following topics : (1) e-Verify; (2) Selective Service; (3) CTAP / ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site : https : / / www.bsee.gov / careers / usajobs-assistance OR https : / / www.boem.gov / about-boem / boem-employment.If you are claiming CTAP / ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.If you are relying on your education to meet qualification requirements : Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyYour complete application, including required documents, must be received by 11 : 59 p.m. Eastern Time (ET) on the closing date of this announcement.To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus / Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro / commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.Agency contact informationHR Assistant 5Phone 703-787-1446 Email Human.Resources5@bsee.govAddress Office of the Secretary45600 Woodland RdSterling, VA 20166USLearn more about this agencyNext stepsYou can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and / or background checks, and / or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number requestHelpRequired DocumentsDo not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available athttps : / / help.usajobs.gov / index.php / How_to_create_your_resumeYour application package must include : (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) SF-50's showing (1) your highest FPL, and (2) most current SF-50 noting position, grade level, tenure, and duty station. Please note that all SF-50's submitted must show that you are a status candidate or eligible under this announcement. Please refer to the eligibility in the online questionnaire for more information; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority; (7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.NOTE : Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).NOTE : Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.You will find additional information on the following topics : (1) e-Verify; (2) Selective Service; (3) CTAP / ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site : https : / / www.bsee.gov / careers / usajobs-assistance OR https : / / www.boem.gov / about-boem / boem-employment.If you are claiming CTAP / ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.If you are relying on your education to meet qualification requirements : Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.HelpHow to ApplyYour complete application, including required documents, must be received by 11 : 59 p.m. Eastern Time (ET) on the closing date of this announcement.To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus / Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro / commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.Read moreAgency contact informationHR Assistant 5Phone 703-787-1446 Email Human.Resources5@bsee.govAddress Office of the Secretary45600 Woodland RdSterling, VA 20166USLearn more about this agencyNext stepsYou can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and / or background checks, and / or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.Read moreFair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number requestPrintShare
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• Accepting applications
• Open & closing dates01 / 06 / 2025 to 01 / 13 / 2025
• Salary$67,738 - $88,058 per yearFirst time hires to the federal government typically start at the beginning salary in the range for their respective grade level.
• Pay scale & gradeGS 9
• Location1 vacancy in the following location :
• Anchorage, AK
• Remote jobNo
• Telework eligibleYes-as determined by the agency policy.
• Travel RequiredOccasional travel - You may be expected to travel for site visits, meetings, training, and conferences.
• Relocation expenses reimbursedNo
• Appointment typePermanent
• Work scheduleFull-time
• ServiceCompetitive
• Promotion potential9
• Job family (Series)
• 0308 Records & Information Management
• Supervisory statusNo
• Security clearanceNot Required
• Drug testNo
• Position sensitivity and riskModerate Risk (MR)
• Trust determination process
• Credentialing
• Suitability / Fitness
• Financial disclosureNo
• Bargaining unit statusNo
• Announcement numberOS-6019-25-AW-074(MP)
• Control number826820900This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov / job / 826820900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Salary : $67,738 - $88,058