What are the responsibilities and job description for the Projects Facilitator position at Department of Transportation?
Initial Posting Date:
01/27/2025
Application Deadline:
02/10/2025
Agency:
Department of Transportation
Salary Range:
$7,353 - $11,373
Position Type:
Employee
Position Title:
Projects Facilitator
Job Description:
Policy, Planning and Development Manager 2 – Projects Facilitator
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division – Revenue, Finance and Compliance
Innovation and Planning Service Group / Systems and Planning Section
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division – Revenue, Finance and Compliance
Innovation and Planning Service Group / Systems and Planning Section
Salem
The role:
Join our team as a projects facilitator! In this role, you will manage the systems and planning section and ensure that our projects, state and federal legislation and other business initiates are successfully implemented here at DMV! Help us achieve our strategic mission of exceeding customer expectations for service delivery and quality. Apply today and join us in leveraging technology to successfully innovate, plan and implement new services for all Oregonians!
We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through
our values, commitments, strategies and actions
.
Before applying, visit our
applicant information website
to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
- Support the successful implementation of DMV’s projects, state and federal legislation implementations, business architecture improvements and other business initiatives.
- Facilitate the planning, initiation and prioritization of DMV’s biennial portfolio of projects.
- Procure and manage the quality assurance vendors as required for major projects.
- Ensure that we have the necessary procedures and tools to complete projects, improvements and initiatives effectively.
- Manage the Systems and Planning section with multiple staff and responsibilities.
- Parter with our staff to develop and mature policies and procedures within established division governance frameworks.
- Provide plans and status updates to DMV and ODOT.
- Coordinate bimonthly DMV User Council and special meetings.
- Develop and review project plans, estimates and deliverables.
- Prepare biennial and annual budget estimates.
- Hybrid work options available 2-3 days per week with in-office work required during legislative sessions.
- To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
What’s in it for you:
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.Learn moreabout working at the Oregon Department of Transportation and thebenefitswe offer.
- Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
- The salary range listed is the non-PERSmonthly salary range. If you are already a participating PERS member or once you become PERS eligible,the salary range will increaseby 6.95%.
- Public Service Loan Forgivenessopportunity!
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Minimum qualifications:
Six years of supervision, management, or progressively related experience;
OR
Three years of related experience and a bachelor's degree in a related field.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with
ODOT values
to help us decide who will move forward.- Familiarity with program and project management methodologies and best practices.
- Experience managing and leading virtual teams.
- Proven experience with mentoring, managing, and overseeing the work of assigned project managers, leads, subject matter experts and other staff on projects.
- Familiarity with state government and motor vehicle programs is desired.
- Project Management Institute (PMI) certification as a Project Management Professional (PMP) is desired.
- Exceptional oral and written communication skills, especially when it comes to public speaking, conflict resolution, and resource negotiation.
How to apply:
- Complete the following required steps:
- Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
- Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
- Your cover letter must be limited to no more than two (2) pages.
- Please address your cover letter to Benjamin Kahn, DMV Innovation and Planning Manager.
- Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
- You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
- Complete questionnaire. Answer the checkbox-style questions before submitting your application.
- After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
- If you are a veteran, you may receive preference. Thetask to upload your documentswill be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
- For questions, call 971-345-1967 or emailODOTRecruitmentJS@odot.oregon.gov.
Additional information:
- We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
- We may use this recruitment to fill multiple or future vacancies.
- We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
- You will become part of the state's management team.
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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Innovation and planning,
