What are the responsibilities and job description for the International Records Coordinator position at DePaul Talent Acquisition?
What You'll Do:
- Review documents required for I-20 (F-1) and DS-2019 (J1) issuance for admitted and incoming international students. Clearly communicate with admitted international students regarding missing documents and information needed for I-20 issuance. Review all materials and data submitted via student record systems and verify data integrity.
- Submit completed I-20 and DS-2019 requests for processing and keep track of any discrepancies and or outstanding requests. Maintain integrity of applicant data/materials by resolving errors within systems and communicating to stakeholders of delays, if any.
- Distributes all processed I-20 and DS-2019 forms to admitted international students and oversee any subsequent communication and/or questions regarding student deferrals/cancellations that necessitate updates to their I-20 and DS-2019 forms.
- Manage day-to-day communication and relationship with admit units to ensure there is clear communication about transfer of key data and information required for the processing and issuance of I-20s and DS-2019 forms for admitted and incoming international students.
- Perform regular audits for quality assurance and maintain key data to improve I-20 and DS-2019 issuance outcomes and timelines.
- Perform other duties as assigned.
- Bachelor's degree in an appropriate field or an equivalent combination of training and office experience. This position will serve as a Designated School Officer (DSO) authorized by the Department of Homeland Security and requires U.S. permanent residency or U.S. citizenship for such designation.
- Strong organizational, interpersonal and problem-solving skills
- Excellent attention to detail
- Excellent written and spoken communications skills
- Ability to communicate and collaborate effectively and professionally with all university stakeholders
- Must be able to handle a high-volume and time-sensitive workload
- Perform effectively in environment with frequent workload changes and competing demands.
- Experience with Terra Dotta, SLATE, PeopleSoft, and Salesforce preferred
- Knowledge of U.S. federal law governing nonimmigrant students and scholars a plus
Perks:
- Working for a stable and well-known University that values diversity and inclusion.
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 10%.
- Tuition waivers for employees and dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Full-Time Benefits
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Mandated Reporting of Child Abuse & Neglect:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
