What are the responsibilities and job description for the Operations Manager position at DePaul Talent Acquisition?
What You'll Do:
- Facility Management:
Monitor physical plant needs and problems ensuring fiscal responsibility and the orderly purchase and use of materials, equipment and supplies; submit work orders as needed; plan and oversee new construction and renovation projects and participate in the final decision making; monitor for ADA compliance; maintain databases for the dupli-key system; grant permissions for building access and ID card assignments; work closely with security providing personnel access information to maintain a safe environment. Perform all Facility Access Manager (FAM) duties and responsibilities. - Faculty/Staff Support:
Provide faculty and staff support for all of the CDM building, four floors in Daley and multiple locations in DePaul Center and Lincoln Park serving as their main contact for facility problems, office re-location and key disbursement; oversee submission of their office/advising hours; assign offices for part-time faculty each quarter. - University Liaison for CDM Operations:
Direct and maintain a strong day-to-day operation network with other university departments that will serve as a vital link for CDM faculty, staff and students; provide access to information, available resources and creative solutions to problems, especially facility problems; act as a principal liaison to university facility operations department - CDM Front Desk Operations:
Hire, train, supervise and evaluate 3-4 student workers; make final decision for hiring and firing; direct payroll reports; monitor workflow for mail distribution, supply inventory and reprographic jobs and maintenance of spreadsheets; schedule assignments for the reception desk; supervise, monitor and train students on the ACD phone system. - Assist Budget Manager: Assist Budget Manager as needed on special projects/requests.
- This position manages 3-4 student workers that serve as the initial contact for CDM current and prospective students.
- Monitors spending around College supplies, facilty work orders, faculty spending.
- Bachelor’s Degree required.
- 3-5 years of related office experience
- 2-3 years of experience in management required
- Ability to work independently and efficiently
- Ability to work under pressure
- Supportive of team-oriented and collegial culture
- Excellent communication, interpersonal and organizational skills
- Must exhibit flexibility, adaptability
- Demonstrated skills in creating spreadsheets, databases and word processing documents
- Routinely lift more than 25 lbs
- Regular stops in all 3 Loop campus buildings
Perks:
- Working for a stable and well-known University that values diversity and inclusion.
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 10%.
- Tuition waivers for employees and dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Full-Time Benefits
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Mandated Reporting of Child Abuse & Neglect:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
