Compliance and HIM Specialist

Title: Compliance and HIM Specialist

State Role Title: 49171

Hiring Range: Negotiable to $60,000

Pay Band: 4

Agency: Dept Behavioral Health/Develop

Location: Southeastern VA Training Ctr

Agency Website: https://dbhds.virginia.gov/facilities/sevtc/

Recruitment Type: General Public - G

Looking for a career with meaning and purpose? Join our team at Southeastern Virginia Training Center!

Southeastern Virginia Training Center is hiring Compliance and HIM Specialist to join our team. The Compliance and HIM Specialist supervises and manages the Health Information Records department. This position conducts audits and quality assurance checks ensuring records and resident information systems are maintained in a high quality and in accordance with regulatory agencies.

About Us

At Southeastern Virginia Training Center (SEVTC) we serve citizens with intellectual and developmental disabilities. We are an intermediate care facility operated by the Department of Behavioral health and Developmental Services (DBHDS) where we support individuals in state-of-the-art homes with accommodations unique to their specific needs. At SEVTC, we take pride in providing our individuals with a person-centered approach, fostering their independence, and ensuring their life is fully realized to their potential. Our employees are our most valuable asset, and we take time to invest in their health, wellness, and happiness.

About the Role

All SEVTC positions are considered essential personnel and would be required to work in the event of an emergency or facility need. All SEVTC positions are required to work different shifts and/or overtime as requested.

• Plans, organizes, and directs the management of the Health Information Management Department to establish and maintain systems that ensure the medical records are maintained in accordance with regulations.
• Coordinates and conducts quantitative record audits for compliance and assists with qualitative audits as needed.
• Ensures accurate data entry of the census and admission/discharge Avatar data.
• Assists with management of medical bills and coding
• Ensures coding and documentation is consistent with all coding requirements and Medicaid/Medicare regulations. Provides training to providers related to documentation requirements as needed.
• Maintains multiple databases
• Processes requests for protected health information, ensures authorizations are compliant and assists with HIPAA audits.
• Develops and implements policies governing medical records

Skills and experience required:

We seek a candidate with prior experience in a Health Information Management department or equivalent education in Health Information Administration or related field. We also see the following:

• Considerable knowledge of the rules and regulations governing the preparation and maintenance of medical records
• Prior experience working with Excel spreadsheets and preparing PowerPoint presentations.
• Knowledge of ICD 10 coding and coding systems.
• Ability to lead, counsel, and coach employees
• Ability to interpret policy, laws, regulations governing the maintenance of medical records
• Skilled in collecting, analyzing data and preparing reports and presentations.
• Knowledge of privacy laws, HIPAA, access, release of information and the Freedom of Information Act.
• Knowledge of Virginia records management and retention procedures and schedules.
• Ability to communicate orally and to demonstrate writing skills in order to prepare written presentations and reports to internal and external customers.
• Ability to organize documents and files efficiently.
• Ability to handle multiple interruptions and complete tasks in accordance with deadlines.
• Ability to provide attention to detail.
• Ability to work effectively with internal and external customers

Bonus points if you have:

• Bachelor's degree in HIM Administration or related field.
• RHIA or RHIT certification.
• Prior supervisory experience.

What we offer:

• We offer an array of benefits to help you take care of you and your family:
• Health, vision and dental; multiple plan choices!
• Health and dependent care flexible spending accounts.
• 13 paid holidays.
• Paid time off to include sick leave, family personal leave, annual leave, parental leave and more!
• Life and long-term care insurance.
• Retirement and savings to include - membership in the Virginia Retirement System (401(a) defined benefit plan) and the commonwealth’s deferred compensation plan.
• Short term and long-term disability benefits.
• Employee assistance program, wellness, employee discounts and so much more!

Person Centered. Community Based.

SEVTC’s mission is to provide quality, person-centered services for individuals with intellectual and developmental disabilities and their families in partnership with a community-based system of supports.

We envision SEVTC as a center of excellence providing specialized supports that enable successful community living for individuals with intellectual, developmental and behavioral challenges across the state of Virginia.

Our values reflect an environment where: individuals lead self-determined lives that focus on empowerment, dignity and respect, employees are valued and appreciated as out most import asset, individuals and employees live, work and play in an environment that is safe and free from harm, collaboration with DBHDS, community partners, and family members is welcomed and fostered, and resources are utilized in a thoughtful and efficient manner.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications.

You will receive a confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account.

Applications/résumés will begin to be reviewed within five (5) days of the posting date.

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers' individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at Personnel2@dbhds.virginia.gov during business hours (8:00 a.m. to 4:30 p.m.).

Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.

Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application.

• Contact Information
• Name: Sarita Jordan
• Phone: 757-424-8545
• Email: sarita.jordan@dbhds.virginia.gov
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
• Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.