Nursing Administrative Assistant to the ACNE

Title: Nursing Administrative Assistant to the ACNE

State Role Title: Administration and Office Specialist III

Hiring Range: Starting salary- $ 31,261

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Northern VA Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/nvmhi/

Recruitment Type: General Public - G

Job Duties

NVMHI is seeking a dependable and highly motivated team player to provide administrative support to the Assistant CNE.
To support comprehensive patient-centered care to individuals and groups with complex mental and physical illnesses through planning, coordination of and provision of transportation activities/scheduling of medical consultation appointments and maintenance, distribution and cleaning of medical equipment. Organizes, schedules and supports patient related transportation under the supervision of the Assistant Chief Nurse Executive and direction from Nursing Unit Managers. Develops and implements computer formats to organize and track transportation and medical equipment activities. Maintains taxi & bus token voucher logs. Maintains inventory of medical equipment, responds to requests for and delivers medical equipment to units.

Minimum Qualifications

Significant prior administrative assistant/secretarial experience required.
Experience in a clinical setting.
Demonstrated experience with Microsoft Office Suite required.
Demonstrated ability to provide direction and coordinate activities of others under the supervision of the ACNE.
Ability to assist in development of transportation schedules.
Ability to manage multiple priorities in a fast paced environment.

Additional Considerations

Bachelor’s degree in relevant field.
Prior experience coordinating medical consultation services.
Experience working with KRONOS timekeeping and staff schedule system.
Experience utilizing electronic health record desirable.
Familiar with HIPAA compliance preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Northern Virginia Mental Health Institute only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.



Northern Virginia Mental Health Institute offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.



Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx

Contact Pathways

Led by the Virginia Department for Aging and Rehabilitative Services and the Virginia Department for the Blind and Vision Impaired, the Career Pathways grant will help nearly 500 Virginians with disabilities, including young adults and veterans, gain new skills and credentials through Career Pathways to seek employment in competitive, high-demand, high-quality occupations.

www.vadars.org

or call DARS at 800-552-5019.




Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

Northern Virginia Mental Health Institute is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Contact Information

Name: Sudipta Upadyay

Phone: 703-207-7204

Email: Sudipta Upadyay@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.