Office Service Assistant: Detainer Unit/Offender Management Services #01024

Title: Office Service Assistant: Detainer Unit/Offender Management Services #01024

State Role Title: Admin and Office Spec II

Hiring Range: $33,094.00 $42,873.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides administrative support to the Detainer Unit Program Support Technicians and Detainer Unit Supervisor. Coordinates, implements, and monitors the administrative aspect of detainers filed by local, state and federal law enforcement agencies against Virginia Department of Corrections Offenders in accordance to the Code of Virginia, the Virginia Extradition Manual, and other state and federal laws related to detainer matters.

The Detainer Unit processes and maintains detainers for pending criminal charges, convictions and obligations lodged by agencies and jurisdictions within and outside of Virginia for VDOC responsible offenders. Conversely, the Detainer Unit lodges and maintains detainers for VDOC sentenced offenders in the custody of other agencies within and outside of Virginia. The Detainer Unit authorizes and facilitates the release of offenders to the appropriate authorities and the return of VDOC offenders in the custody of other agencies, to VDOC custody

Minimum Qualifications

High school diploma or equivalent. Possesses basic demonstrated knowledge of the Code of Virginia and the criminal justice system as it pertains to criminal sentencing, outstanding charges, holds, and extradition. Ability to work independently, to analyze, and resolve problems with general guidance from supervisor. Demonstrated ability to comprehend and interpret complex laws, legal documents, and policies. Good working knowledge of and ability to apply office administrative principles and systems. Skill in operating computer and other office equipment. Demonstrated skill in the use of Microsoft Office to include Word and Excel. Must be eligible for and have the ability to obtain required VCIN certification. Prefer experience keying data and scanning documents into an automated system such as VA CORIS. Ability to utilize and maintain automated and written files. Ability to collect, organize, and document information. Ability to critically review, evaluate, analyze, interpret, and prioritize all incoming documents and information, both paper and electronic. Ability to analyze information and provide reports. Ability to adapt to changes in procedures, priorities, and the automated system. Ability to establish and maintain working relationships both inside and outside of the work unit. Demonstrated ability to communicate effectively orally and in writing. Knowledge of the policies and practices of the Department in dealing with information technology, and the safeguarding of data.

Additional Considerations

Experience with computer operation and office equipment applications. Experience in initiating and maintaining files and organizational records. Advanced knowledge in criminal justice, corrections, legal concepts, or related fields. Experience in a field related to criminal justice, especially in criminal procedures and records processes may substitute.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-357-3445

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.