Accounts Receivable and Funding Manager

Title: Accounts Receivable and Funding Manager

State Role Title: Financial Services Manager I

Hiring Range: Average $102,000; Exact commensurate based on qualifications & experience

Pay Band: 5

Agency: Dept of Ed Central Operations

Location: JAMES MONROE BUILDING

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The VDOE Office of Finance is seeking a qualified individual to monitor and ensure accuracy of Federal allocation records in the Agency’s financial system, Oracle Financials. Oversee account receivables case management, including collections, aging, and quarterly reporting according to state regulations. Prepares complex financial reports and analysis using Access, Excel, and DOE financial systems for use during reviews and by VDOE management.

Minimum Qualifications

Experience and knowledge in the use of Excel and Access or other relational databases.
Experience in Accounts Receivable and case management collections.
Considerable experience and knowledge of automated financial systems such as Oracle Financials general ledger.
Experience utilizing grant reimbursement processes, such as Online Management of Education Grant Awards (OMEGA).
Considerable knowledge of accounting principles and practices for governmental entities and state fiscal functions and operations.
Ability to analyze and explain financial data and reports to arrive at logical conclusions.
Experience communicating clearly and concisely both verbally and through written reports.
Demonstrated ability to interpret, analyze and apply complex laws and regulations.
Skill in using and testing internet / web-bases systems.
Ability to work independently as well as with other team members

Additional Considerations

Undergraduate degree in finance, accounting, or business or an equivalent combination of training and experience is preferred.
Experience assessing a variety of information resources and applying various computer applications to complex financial reporting is required.
Experience in education budgeting or related field is preferred.
Professional level financial reporting experience in a regulatory environment.
Experience in governmental accounting procedures preferred.
Experience determining funding source compliance, analyzing, reconciling, evaluating, and monitoring budget/financial transactions.

Special Instructions

This posting is open until filled. The hiring manager will begin reviewing applications/resumes received on or before close of business on February 4th, 2025.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

Commonwealth’s Alternate Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to prove their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs.cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

It is the policy of the Commonwealth and the VDOE that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Human Resources

Phone: n/a

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.