What are the responsibilities and job description for the Administrative Program Assistant II (Buckingham) position at Dept Of Social Services?

Hiring Range: $28,764.00 to $35,955.00

Full Time or Part Time: Full Time

Additional Detail

Title Description – Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as assistants for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities or responsibilities in a functional administrative program area such as fiscal, human resources, or information technology in combination with limited supervisory responsibilities. The Administrative Program Assistant II class is distinguished from the Administrative Program Assistant I by the former’s acting as assistant to professionals and performing some of the duties of the professional in a supportive role.

General Work Tasks (Illustrative Only) –

Oversees or performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis;
Conducts research and prepares reports;
Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions;
Organizes materials for brochures, publicity, and other public relations activities; participates in special projects such as seminars;
Designs, coordinates and/or disseminates information relevant to training needs of staff;
Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public;
Provides needed updated materials that interrelate and are useful in program service development;
Resolves problems and makes recommendations for improvement;
May oversee or perform information systems technical support and systems security functions;
Assists in budget preparation and compilation;
Analyzes budget and management reports;
Monitors accounts and expenditures;
Makes recommendations; and
May plan, organize and supervise work of office, fiscal and administrative support staff and administrative functions for a program area.
This position is a backup for the front office and may require that you assist with duties within that department.

Knowledge, Skills, and Abilities:

Knowledge- Considerable knowledge of: general clerical and administrative practices and procedures; of modern office practices, procedures and equipment; bookkeeping and budget preparation; and word processing, spreadsheet and database and graphic software packages. Some knowledge of: basic techniques in conducting planning, research, evaluative and statistical work; effective supervisory principles; and policies, practices and procedures of the assigned program areas.

Skills- Skill in: operating a variety of automated office equipment to include calculator, printer, fax/copier, switchboard phone system and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities- Demonstrated ability to: effectively use common business and agency software packages; research, interpret, understand, apply and communicate agency

program and service information; provide operational and administrative support to professionals in assigned agency programs and services; assist with the measurement of program performance against goals and objectives; systematically compile data, interpret and report monitoring and evaluation findings; communicate effectively both orally and in writing; work effectively with other employees, professionals, and with the public; and exercise discretion and make sound decisions relative to assigned program area.

Education and Experience- High school diploma supplemented with postsecondary coursework in office or business administration, accounting, computer science or related field, and related administrative experience in social services or related field OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Preferred Qualifications:

Experience working in an office setting, effectively and successfully within a team, knowledgeable of VDSS agency related software programs. Ability to operate a switchboard call center, greet clients and screen needed applications. Knowledge of maintaining the operations of agency copiers, printers, fax machines and some computer troubleshooting a plus. Knowledge of Microsoft operating systems and Thomas Brothers are preferred however they are not required. Knowledge of the Library of Virginia and the processes required is also beneficial.

Special Requirements:

Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug/alcohol screen. The investigation may include fingerprint checks, employment verification/references & credit checks (relevant to employment), and other checks requested by the hiring authority. All offers of employment are contingent upon satisfactory results of the required checks and screenings. Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.

Special Instructions to Applicants:

Applicants are encouraged to provide a complete listing of relevant work experience and qualifications on the application and/or resume. Applications/resumes for this position must be submitted electronically through this website. Mailed, e-mailed, faxed, or hand delivered applications/resumes will not be accepted. The website will provide a confirmation of receipt when the application/resume is submitted for consideration. Consideration for an interview is based solely on the information within the application/resume.

Due to the volume of applications this agency receives, the agency is unable to answer telephone inquiries related to the status of individual applications and/or the hiring process. Please refer to your account for the status of your application and this position.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Salary : $28,764 - $35,955

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Administrative Program Assistant II (Buckingham)

What are the responsibilities and job description for the Administrative Program Assistant II (Buckingham) position at Dept Of Social Services?

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