Human Resource Assistant

Title: Human Resource Assistant

State Role Title: 19013

Hiring Range: $32,842.00 - $42,000.00

Pay Band: 3

Agency: Dept of Veterans Services

Location: Davis & McDaniel Vet Care Ctr

Agency Website: www.dvs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Assist in the HR functional areas as assigned. Provide assistance in a timely and accurate manner. To include but not limited to new hire reference checks, filing, sorting, scanning, distribution of literature, current and past employee references, files leave slips in leave files for the Leave Coordinator. Maintain emergency contact file box with purple cards, and assist the Director of Human Resource as needed. Maintain all Criminal Records when they return from the State Police. Maintain all I9’s for all employees. Audit personnel files and remove separated files from active files. Audit employee pictures and Everbridge and keep current and accurate. Relieve the Receptionist for breaks and lunch and fill in as needed. Prepares and updates employee badges; prepare labels as needed for correspondence. Maintains copies of orientation materials and applications for our Receptionist area. Supporting employees in aspects of Human Resource. Responsible for completing social service forms, employment verifications. Responsible for making all employee badges and updating them as needed. Serves as a backup assisting employees with enrollment questions or changes in programs. Enters information into the state systems as needed. Serves as a backup to the Leave Coordinator as needed. Performs other duties as may be assigned that are within the Human Resource departments mission and as situations warrant in meeting the overall needs of the agency. Serves in the AOC rotation. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Minimum Qualifications

Experience working in an administrative support position in Human Resources. Skilled knowledge of Microsoft Word and Excel. Experience with Cardinal, Page Up state systems. Working knowledge of other state benefits and policies & procedures. Ability to handle multiple assignments. Experience working with staff/visitors. Needs to be very detail oriented. Ability to communicate effectively with the public, coworkers, employees. Knowledge of proper grammar, spelling and punctuation. Ability to independently compose correspondences.

Additional Considerations

The Commonwealth does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Excluding current DVS employees, the selected candidate MUST pass a criminal background check. and pre-employment drug screening and two TB Skin Tests are required.

Salaries for current state employees will be determined according to the current state compensation plan.

For consideration for this position, candidates MUST apply online at www.jobs.virginia.gov. Applicants are encouraged to be specific regarding job related knowledge, skills, and abilities. Resumes are encouraged but do not substitute submittal of the online application. Applications submitted via postal mail, email, or fax will not be considered. Please contact us if you need assistance.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable from DARS.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Kristen Johnson

Phone: 540-982-2860

Email: kristen.johnson@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.