Executive and Personal Assistant to CEO

Derick Dermatology (DD) is an internationally recognized and award-winning medical practice. Founded in 2006, our world class providers offer medical, surgical, and cosmetic dermatology care in state-of-the art facilities. Join the DD Family to protect, improve, and save the lives of patients in our communities. We pride ourselves on providing the highest quality care and outstanding patient experience.

Core Values
 At DD, our core values underpin our culture and guide our actions:

• Servant's Heart: Find joy in serving others, ensuring our patients receive the best possible care.
• Own It: Take full accountability for the care provided and actively contribute to the betterment of our practice.
• Showtime: Bring enthusiasm, professionalism, and energy to every patient encounter and interaction with colleagues.
• DD Family: Foster a supportive and collaborative atmosphere, working as a cohesive team to achieve our common goal of exceptional patient care.

Perks

• Weekly Pay
• Insurance
• Paid Time Off
• Paid Holidays
• 401k with employer match
• Employee Assistance Program (EAP)

Position purpose

We are seeking a highly organized and proactive individual to serve as a blended executive and personal assistant to a female CEO and her family. This is not a typical 9-5 office job. The role involves both remote work and in-person support on Fisher Island, Florida, as needed. 

The position offers a high degree of flexibility, allowing you to manage your own schedule if all tasks and responsibilities are completed efficiently. However, it requires availability after hours and on weekends to accommodate the dynamic schedule of the CEO, including various personal and professional commitments and frequent travel.

Responsibilities:

• Calendar Management: Manage all aspects of the CEO's schedule, including Outlook calendars for appointments, travel, virtual meetings, and personal commitments for all family members. Ensure every detail is accounted for and logistics are navigated smoothly.
• Executive Support: Serve as the primary point of contact for the CEO, handling phone calls, emails, and other communications. Assist with daily administrative tasks, oversee the schedule of household staff, and manage timecards.
• Executive Support: Run errands, coordinate vendors for the Miami property and the suburban Chicago home, support executive duties, and maintain the CEO's CV and bios.
• Project Management: Coordinate property vendors' access and schedules, ensure properties in Miami and Chicago are prepared, handle home construction projects, and manage vehicle repairs and rentals. Manage holiday decorations, create holiday cards, and coordinate photoshoots.
• Itinerary Preparation and Travel Management: Plan travel, assist with visitor arrangements, plan vacations, coordinate children's activities and summer camps, organize special events, handle reservations and tickets, and procure supplies. This includes "connecting the dots" on all trips, from departure to return.

Qualifications/Skills: We are looking for someone with high-level executive functioning skills, ideally with a background in project management, travel planning, or event planning. Healthcare experience is not required. 

• Demonstrated strong organizational skills and attention to detail
• Proven excellent time management and ability to meet deadlines
• Tenacious and able to follow tasks through to completion
• Strong verbal and written communication skills
• Proactive and self-directed
• Effective problem-solving and decision-making skills
• Ability to multitask and prioritize daily workload
• Service-oriented with a high energy level
• Polished and professional demeanor
• Discreet and able to maintain confidentiality
• Fluent in English (Spanish is a plus)
• Available for tasks outside of regular business hours, if needed
• Available outside of regular business hours, especially when traveling
• Able to occasionally work on weekends
• Reside within a reasonable driving distance to Fisher Island