What are the responsibilities and job description for the Administrative Assistant 2 position at Des Moines Area Community College?
Job Summary
Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the department and / or professional staff. May function as an office manager.
Essential Functions
Provide administrative support : prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; may monitor contracts and external invoices to DMACC customers; may handle financial and student records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries.
Perform a variety of office functions which may include, but not limited to : screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to students, staff and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.
Prepare, update, and proof correspondence, reports, statistical documents, instructional materials, and other types of written communication.
Coordinate scheduling and make arrangements for meetings, classes / workshops, facilities and / or events.
Plan and organize clerical work activities; provide work direction and training to office staff, non-regular, student or work study employees.
Perform other duties as assigned.
