What are the responsibilities and job description for the Specialized Clerical Support- Campus Safety position at Des Moines Area Community College?
Please see Special Instructions for more details.
DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email jobs@dmacc.edu.
THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant’s name and degrees conferred. Scanned copies are acceptable.
Must be legally eligible to work in the United States without employer sponsorship.
Position Details
Position Information
Job Title
Part-Time Temporary-Specialized Clerical Support- Campus Safety
Campus
Ankeny Campus
Job Number
25-T39
Employment Date
As soon as possible
Job Category
Part-time Temporary Staff Positions
Application & Position Information Call
Brian Endrizal at 515-964-6612 or bendrizal@dmacc.edu
Posting Detail Information
Salary Information
$18.40/hour
Job Summary
The Part-Time Safety/Security Clerical Support/Admin will provide essential administrative and clerical support to the Safety & Security Department. This role requires strong organizational skills, attention to detail, and the ability to manage financial, administrative, and operational tasks related to safety and security operations.
Essential Functions
Utilize Microsoft Office for document preparation and recordkeeping.
Learn and effectively use the Banner system to process requisitions, quotes, and invoices.
Understand and follow established finance processes and protocols within the department.
Order necessary items using a P-card, ensuring compliance with purchasing policies, and enter US Bank receipts/records before the designated deadlines.
Prepare invoices for processing, maintain an organized system of redundant records for tracking purposes.
Serve as a liaison between the department, Finance, and vendors, addressing any issues or concerns as needed
Attend department meetings, take notes, prepare meeting minutes, and provide follow-up documentation.
Attend department meetings, take notes, prepare meeting minutes, and provide follow-up documentation.
Schedule meetings and coordinate logistics under the direction of the Director of Safety & Security.
Assist with safety and security-related projects or special assignments as directed.
Monitor departmental emails, prioritize communications, and flag urgent messages for the Director’s attention.
Manage and maintain the Director’s calendar, ensuring seamless scheduling of meetings, events, and deadlines.
Required Qualifications
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Ability to quickly learn and adapt to internal systems such as Banner and US Bank P-card reconciliation tools.
Strong organizational, communication, and multitasking skills.
Experience with meeting coordination, note-taking, and scheduling.
Ability to maintain confidentiality and professionalism when handling sensitive information.
Knowledge of basic financial processing and purchasing procedures is preferred.
Desired Qualifications
Associate’s degree. One year general office or secretarial experience.
Experience in a higher education or public safety setting is a plus.
Prior experience in clerical, administrative, or finance-related roles.
Familiarity with procurement procedures and financial documentation processes.
Work Schedule
Part-time up to 1250 hours/year
Posting Date
03/04/2025
Deadline for Submitting Applications
Open Until Filled
Yes
Special Instructions to Applicants
DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email jobs@dmacc.edu.
THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant’s name and degrees conferred. Scanned copies are acceptable.
Must be legally eligible to work in the United States without employer sponsorship.
Quick Link
https://jobs.dmacc.edu/postings/12824
Nondiscrimination Statement:
Nondiscrimination Statement:
Nondiscrimination Statement:
Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment), and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law.
Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure (HR3010). Complaint forms may be obtained from the Campus Provost’s office, the Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, dso@dmacc.edu. Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S Ankeny, Blvd, Bldg 1, Ankeny, IA 50023, phone 515-964-6216, Title9@dmacc.edu. Questions or complaints about this policy may be directed to the Director of the Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone 312/730-1576, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov.
Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure (HR3010). Complaint forms may be obtained from the Campus Provost’s office, the Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, dso@dmacc.edu. Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S Ankeny, Blvd, Bldg 1, Ankeny, IA 50023, phone 515-964-6216, Title9@dmacc.edu. Questions or complaints about this policy may be directed to the Director of the Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone 312/730-1576, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov.
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
- Transcripts
- References
- Curriculum Vitae
- Media File
- Portfolio
- Transcript 2
- Transcript 3
- Other
- Professional Counseling License
Salary : $18
