What are the responsibilities and job description for the Entertainment Coordinator position at Destinations By Design Inc?
ABOUT DBD: THE STUDIO //
DBD: The Studio is a full-service creative agency that exists to create the most memorable, entertaining and shareable experiences.
We believe the right experience creates a memory that lasts forever. Thus, we strive to create experiences that are extraordinary, experiences that are authentic, original, and moving, combined with flawless, innovative, stunning, and on brand craftsmanship
From negotiation to fabrication and everything in between. We've got all the tools needed to design unique events all under one roof. Because every step of every project needs the same obsession and attention to detail. We leave nothing to chance. Ever.
Specialties within our Studio: Creative // Design // Sales // Operations // Welding // Carpentry // Woodwork // Metalwork // 3D Printing // CNC // Paint // Floral // Fabric //Entertainment // Rentals // Costumes // and more!
POSITION OVERVIEW //
The Entertainment Coordinator is responsible for delivering comprehensive administrative and operational support to the Entertainment Team. This role plays a vital part in ensuring the team's efficiency and effectiveness by coordinating tasks, managing schedules, and facilitating seamless communication across all entertainment-related projects. The ideal candidate is highly organized, proactive, and capable of thriving in a fast-paced, dynamic environment.
KEY RESPONSIBILITIES //
- Assist members of team with support and the ability to coordinate production-based shows, entertainment-based events, and small / large events within all departments of DBD.
- Prepares department for various meetings, agendas and process all paperwork for department events.
- Communicate and coordinate event specifics to internal / external staff to include talent involvement, duty assignment and schedules, identification and coordination of logistical elements and additional requirements (i.e., securing props, costumes, transportation, etc.), and post-event reconciliation.
- Responsible for internal / external communication regarding event entertainment details and needs to hotel contacts, vendors, suppliers and/or staff
- Arrange travel and other event related activities, including expense reimbursements for internal departmental needs and/or talent.
- Organize small entertainment events to include troubleshooting and problem solving.
- Responsible for invoicing, timesheets and all credit card back-up for charges relating to the operation of a program.
- Manage special projects and additional duties as assigned
DESIRED EDUCATION, EXPERIENCE, & QUALIFICATIONS //
- Minimum of 3 years of work experience in the entertainment industry or a related field.
- Progressive administrative assistance experience (minimum of 3 years).
- Degree or certificate in Hospitality Management, Event Planning, or a related field strongly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and event planning software.
- High level of integrity and sensitivity in handling confidential and sensitive information.
- Strong written and verbal communication skills.
- Exceptional organizational and multitasking skills, with the ability to prioritize competing deadlines.
- Flexible, personable, self-starter with a detail-oriented mindset.
- Creative problem-solving skills and the ability to thrive in a fast-paced environment.
- Ability to interface effectively with both the creative community and all levels of staff.
PHYSICAL REQUIREMENTS //
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization's facilities.
The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.
DIVERSITY COMMITMENT REQUIREMENTS //
At DBD: The Studio, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state or local laws.
