What are the responsibilities and job description for the Training and HRIS Specialist II position at Detroit Area Agency on Aging?
Administers various human resource plans and procedures for all company personnel; assists HR Manager in development and implementation of personnel policies and procedures. In the absence of the manager, this person will supervise the Finance/Human Resources Specialist.
Oversees the Human Resources Information System (HRIS), Develop and Deliver Training Programs
Should be able to undertake upgrades for software and facilitate training and technical support for staff across the organization.
Completes risk and compliance requirements for entire DAAA (Detroit Area Agency on Aging) agency, as well as background checks, reference checks.
Works with Communications Manager to maintain HR portion of the DAAA website.
Recruits' employees as needed for departments.
Administers the HR Department’s HRIS system including maintenance (upgrades, patches, utilities—collaborating with the appropriate technical staff to coordinate application of upgrades or fixes), analyzes data flows for process improvement opportunities. Resolves HRIS problems, performs scheduled activities, serves as a key liaison with third parties and other stakeholders.
Maintains reports and queries, develops or assists in the development of HR and CARF Accreditation standard reports.
Administers all electronic and manual records including the automated HRIS. Approves and/or processes changes to the HRIS.
Conducts Quality Control to ensure that all employment and personnel records are filed timely and maintained in accordance with established records retention procedures.
Maintains Agency training program and records maintenance.
Performs benefit administration to include claims resolution, reporting, approving invoices for payment, communicating benefit information to employees. Ensures compliance with applicable government regulations including HIPPA, ADA and health care reform. Administers COBRA, pension and retirement, and Early Retirement Incentive (ERI) programs.
Assists HR Manager in surveying industry trends for compensations and benefits including both short- and long-range cost estimates of programs and benefits designs. Provides benefit orientations, open enrollments, claims processing, billing, maintains as status reports and documentation accurately and timely. Documents and maintain administrative procedures for assigned benefit processes.
Coordinates the Agency’s leave benefits with employee, their supervisor, and payroll.
Complies with procedures and regulations surrounding each leave benefit, accurately tracks FMLA, Worker’s Compensation, and employee leave benefits.?
Manages the workers compensation insurance program. Evaluates employee reports and manages the claims process. Provides internal case management, incident reports for claims and other on-the-job injuries and manages the employee’s return to work. Monitors insurance and works with Agent of record on insurance matters.
Posts, maintains, and screens candidates in coordination with hiring supervisors on the using applicant tracking and recruitment system.
Collaborates with HR Director and supervisors to develop applicant evaluation and testing methods and tools.
Prepares offers of employment to successful candidates. Conducts reviews of work experience and establishes new hire rates of pay in compliance with HR procedures.
Conducts New Hire Orientation.
Processes and manages unemployment claims.
Works with on Safety Committee and makes recommendations for improvements.
Completes wage surveys and tracks all compensation and salary survey data. May take a lead role in developing salary and grade level recommendations. Works with Director and/or outside consultants as needed.
Provides a variety of reports and data to internal customers including HR Manager and DAAA Management/Department Heads.?
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