Grant Accountant

Summary
The Grant Accountant is responsible for overseeing and managing all financial aspects of grant programs within the organization. This includes budgeting, tracking expenses, financial reporting, and ensuring compliance with grant requirements. The role works closely with program staff, finance teams, and external stakeholders to ensure the effective and efficient use of grant funds in line with funding guidelines. The Grant Accountant plays a critical support role, assisting the Director of Resident Services in managing public and private funding grants, maintaining accurate financial records, and ensuring compliance in meeting grant objectives.

Key Responsibilities:

Grant Management

• Conduct reviews and fiscal reports and budgets, ensuring compliance with grant requirements and organizational policies.
• Process payments accurately and in a timely manner.
• Assist with preparing and managing grant programs/contracts, and match/leveraged resources (including in-kind donations) ensuring adherence to contractual obligations.
• Perform risk assessments and financial reviews to ensure compliance with federal and state regulations.
• Coordinate with the Director of Resident Services and Senior Operations Manager to evaluate fiscal performance.
• Prepare and send notification letters of contractual obligations, grantee fiscal reporting, and other communications.
• Track receipt of necessary fiscal documents, provide reminders, and follow up on required submissions of grants.

Financial Reporting and Record Keeping:

• Maintain and reconcile monthly grant expense tracking sheets with established Budget Line Items (BLI), ensuring accurate allocation of funds, language of services rendered and tracking of grant and program income.
• Prepare and review grant/s quarterly financial, narratives, and performance reports and supporting documentation for submission to funding agencies.
• Ensure timely and accurate financial reporting in accordance with grant agreements and regulations.
• Organize and maintain financial records for audit readiness.

Compliance and Documentation:

• Ensure compliance with federal, state, and private funding organizational policies and procedures related to financial activities and grant management.
• Assist in preparation for audits and reviews, including compiling documentation and responding to auditor inquiries.
• Monitor and modify, if necessary, grant expenditures to ensure alignment with approved budgets and grant objectives.

Communication and Support:

• Serve as a point of contact for regarding financial matters and grant compliance.
• Provide guidance and support on financial reporting, budget management, and compliance issues.
• Coordinate with internal teams to resolve issues related to funding or financial management.
• Provide backup support for RSD Team and Finance team members.

Grant Management and Administrative Support:

• Assist in the preparation of grant proposals, including budget development and justification.
• Monitor grant performance and expenditures to ensure alignment with grant agreements and funding requirements.
• Provide project and task management support for finance and RSD, including preparing checklists, tracking deadlines, and ensuring successful project completion.

EDUCATIONAL REQUIREMENTS

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred, but commensurate experience will be considered.
• Proficiency in accounting software (QuickBooks), Department of Labor (DOL) GPMS system, HUD ELOCCS, Grant Solutions, Grants.gov.
• Excellent analytical, organizational, and communication skills.
• Ability to work independently and as part of a team, managing multiple priorities in a fast-paced environment.
• Bachelor’s degree obtained. Masters preferred.
• An equivalent combination of education, training, and experience may be considered.

EXPERIENCE REQUIREMENTS

• 3 years or more experience in Grant Accounting, financial management, or a similar role, preferably within a nonprofit or government setting.
• 3 years or more experience with federal and state grant compliance and regulations.
• 3 years or more experience in budget development, tracking expenses, and financial reporting for grant-funded programs.
• 3 years or more familiarity with audit processes related to grants and funding compliance.

OTHER REQUIREMENTS

• Must have or be able to acquire a valid state driver’s license.
• Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider.
• Must be insurable under the agency’s insurance policy.

KNOWLEDGE

• Knowledge of HUD & DOL programs, requirements, and policies/procedures preferred.
• Knowledge of organization’s structure, policies, and procedures.
• Knowledge of expense tracking and allocation: proficiency in tracking expenses, allocating funds, and ensuring the proper use of grant resources as per the grantor’s terms.
• Knowledge of documentation and record-keeping: strong knowledge of maintaining financial documentation and records in line with audit and grantor requirements.
• knowledge of risk management: understanding of potential financial and compliance risks in grant administration, with the ability to identify, mitigate, and report on these risks.
• Knowledge of how to collaborate with program staff, finance teams, external stakeholders, and auditors to ensure the effective use of grant funds.
• Knowledge of basic office practices, procedures, and equipment.
• Knowledge of standard office procedures, filing, and standard office equipment, including computer, fax, copier, telephone system.
• Knowledge of the principles and practices of social work, case management, home ownership, career counseling and the service delivery.

REQUIRED ABILITIES

• Attentive to details
• Analytical Skills
• Financial Reporting
• Technical Skills
• Compliance orientation
• Communicate well verbally and written
• Innovative
• Identify problems
• Self-Starter
• Manage pressure
• Motivate
• Multi-task
• Organize
• Problem solves
• Handle fast paced & evolving environment
• Act independently
• Analyze situations
• Empathize

REQUIRED SKILLS

• Expertise in budgeting, financial analysis, and expense tracking for grant-funded programs.
• Strong knowledge of federal, state, and local and private grant regulations, ensuring adherence to guidelines and requirements.
• Analyze and interpret financial data, identify trends, and interpret complex financial information to ensure compliance and accuracy in grant management.
• Ability to identify and resolve discrepancies, funding challenges, or compliance issues related to grant management.
• Expertise in Microsoft Excel, including advanced formulas, pivot tables, and data analysis for financial tracking and reporting.
• Proficient Advanced skills in grant management systems for financial reporting and reconciliation.
• Communicate effectively orally or in writing.
• Strong ability to prepare and maintain accurate financial reports, financial records, track expenses, and ensure compliance with all grant requirements and financial guidelines.
• Interact effectively in a complex, dynamic environment.
• Interact with public and private agencies and residents to accomplish organizational goals.
• Manage multiple grants simultaneously while meeting deadlines for financial reporting, audits, and compliance reviews.
• Operate a computer to perform various work-related tasks.
• Operate standard office equipment.
• Plan, organize, complete assigned work and special projects in order to meet organizational goals.
• Adapt to changes in grant requirements, funding guidelines, and organizational priorities, ensuring continued alignment with grant objectives.
• Prepare and present ideas and information in formal and informal settings
• Provide high level, quality customer service both internally and externally
• Provide information and feedback in a courteous, diplomatic manner
• Read and understand department specific documentation, and policies and procedures
• Understand and apply HUD organizational rules, instructions, policies and procedures appropriately
• Understand and apply local, state and federal rules and regulations related to subsidized housing and housing quality standards.
• Be an effective team member

SUPERVISORY RESPONSIBILITIES

• NONE

REPORTS TO

• Director of Resident Services

ESSENTIAL JOB FUNCTIONS

• Monitor and track all grant-related expenses, including matching donations, ensuring accuracy and adherence to budget constraints. Reconcile accounts to keep accurate records of expenditures and ensure compliance with grant-funded budgets. 50%
• Prepare timely and accurate financial reports for internal stakeholders and external funders. Submit required financial statements, invoices, and expenditure reports as per grant agreements.20%
• Manage grant budgets to align with program goals and funding guidelines. Work with program managers to allocate resources effectively, and ensure compliance with federal, state, local and private grant regulations as well as specific grant requirements throughout the grant lifecycle.15%
• Maintain accurate and organized financial records for each grant, including contracts, agreements, and financial reports, ensuring they are easily accessible for audits and reporting. Ensure financial records are audit-ready at all times.10%
• Perform regular reconciliations of grant budgets, including revenue and expense tracking, to ensure accuracy in financial reporting and compliance with grant agreements.5%

SUPPLEMENTAL FUNCTIONS

• All other duties as assigned

PHYSICAL ACTIVITIES AND DEMANDS

• Sitting
• Standing
• Walking
• Lifting up to 20lbs or more
• Carrying
• Pushing
• Pulling
• Ascending/descending stairs
• Reaching
• Bending
• Kneeling
• Crouching

EQUIPMENT

• Outdoor environments
• Indoor environments
• Work in hot, cold, wet surroundings
• Confined workspaces
• High, precarious places
• Exposed to continual, multiple distractions

WORK ENVIRONMENT

• Phones
• Computer/laptop
• Copiers/printers
• Scanners
• Monitors
• Communication systems
• Projectors

SOFTWARE

• Customer relationship management software
• Database software
• Internet software
• Spreadsheet software
• Word processing software
• Social services software for case management
• Programming software
• Payroll/human resources

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $70,000 - $80,000