What are the responsibilities and job description for the Operations Support Assistant Full Time Days position at Detroit Medical Center Shared Services?
The Detroit Medical Center (DMC) is a nationally recognized health care system that serves patients and families throughout Michigan and beyond. A premier healthcare resource, our mission is to help people live happier, healthier lives. The hospitals of the Detroit Medical Center are the Children's Hospital of Michigan, Detroit Receiving Hospital, Harper University Hospital, Hutzel Women's Hospital, the DMC Heart Hospital, Huron Valley-Sinai Hospital, the Rehabilitation Institute of Michigan and Sinai-Grace Hospital.
DMC's 150-year legacy of medical excellence and service provides patients and families world-class care in cardiovascular health, women's services, neurosciences, stroke treatment, orthopedics, pediatrics, rehabilitation, organ transplant and other general and specialty services.
DMC is a key partner in Detroit's resurgence, which continues to draw national and international attention. A dedicated corporate citizen with strong community ties, DMC is one of the largest and most diverse employers in Southeast Michigan.
Summary Description
Under general supervision, and according to established policies and procedures, provides business administrative support to assigned leadership personnel, including directors and above. Supports the development of detailed and comprehensive statistical and/or administrative reports in order for analysis to be conducted on programs and services. Assists in preparing feasibility studies and/or financial data for various business plans. Assists in monitoring budget for assigned area(s). Provides necessary information to DMC marketing and communications on plans that address marketing and promotional activities for assigned area(s) or function(s). Assists leadership with the implementation of new business plans and policies. Provides assistance with the standardization of processes and procedures, as well as the implementation and evaluation of continuous improvement and quality assurance standards. May develop computerized applications for tracking departmental data. Performs as liaison between department leadership and internal/external contacts regarding departmental operations. Assists with monitoring work flow and scheduling staff, the processing, maintenance and follow-up of various personnel actions (e.g., performance appraisals, job requisitions, etc.) and the coordinating and monitoring of departmental projects. Supports other department personnel during peak times and as requested by leadership. .
It is recognized that specific tasks may vary widely in type and frequency within functional areas or across services, based on the nature of the patient population being served. Therefore, a functional area or service may appropriately add to or delete from individual duties in the generic Operations Support Assistant job summary and develop a more detailed and department-specific position description.
Qualifications:
Minimum Qualifications
1. Bachelors degree in Business Administration, Health Care Administration or related field, or the equivalent combination of education and/or experience.
2. Three years of progressively more responsible experience providing administrative/operational support.
3. Program/project management experience within a healthcare environment preferred.
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Skills Required
1. Analytical ability required to research, gather, review and disseminate information for management review and to understand and relay information regarding substantive business/clerical issues related to leadership's area(s) of responsibility. Ability to interpret complex financial reports, studies and processes and to present findings to management.
2. Communication and/or interpersonal skills necessary to effectively communicate with various levels of health care personnel on a daily basis. Courtesy and listening skills are required. The ability to read and comprehend procedures and technical literature in specific functional area(s) are necessary.
3. Leadership skills including demonstrated willingness to pursue leadership roles with increasing levels of accountability, comfort with decision-making responsibilities, coaching and counseling skills and the ability to inspire and build confidence in others within the assigned service area(s).
4. Technical understanding of various computer software packages such as spreadsheets, word processing, statistical analysis, database management, work flow and graphics programs.
