What are the responsibilities and job description for the Administrative Assistant position at Developmental Disabilities Institute (DDI)?
Job Details
Description
Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. Duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.
Pay Range: $16.92-$24.29/hour (35 hours/week) based upon experience and/or bi-lingual abilities.
Responsibilities
Duties include, but are not limited to:
Description
Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. Duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.
Pay Range: $16.92-$24.29/hour (35 hours/week) based upon experience and/or bi-lingual abilities.
Responsibilities
Duties include, but are not limited to:
- Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
- Greets and directs visitors; accepts, screens and routes telephone calls.
- Trains lower level secretarial, clerical staff.
- Answers general inquiries concerning activities and operations of program or division.
- Performs a range of staff and/or operational support activities.
- Establishes, maintains, processes, and updates files, records and other materials; orders supplies. Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
- Sorts, screens and distributes incoming mail; drafts responses to inquiries.
- Prepares photocopies, faxes, and operates a variety of office equipment.
- Performs miscellaneous job-related duties as assigned.
- Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
- Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division.
- May perform executive secretarial services under limited direction.
- Experience as a secretary or administrative assistant.
- Formal Secretarial or office management training in lieu of experience may be substituted for experience.
- Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division;
- Must have a high level of interpersonal skill and consistently display poise and tact;
- Requires an attention to detail and ability to find solutions to various administrative problems;
- Ability to establish priorities and work with limited direct supervision.
- Analytic abilities.
- Ability to compose, create and edit written material; effectively communicate both orally and in writing.
- Excellent knowledge of secretarial of office procedures
- Excellent organizational and project coordination skills.
- Must be able to lift/move, push and pull objects up to 10-15 lbs
- Must be able to pull/retrieve/re-file files/charts
- Must be able to sit and use hands and fingers to handle and/or feel
- Must be able to communicate via telephone
- Must be able to stand, walk, reach with arms and hands, climb, balance, stoop, kneel, twist and bend
- Must be able to sit for up to two (2) hours at a time.
- Must be able to use all office equipment in use in the assigned office
Salary : $17 - $24
