What are the responsibilities and job description for the Executive Assistant position at Dewar Nurseries?
Dewar Nurseries is one of the largest floral growers seeking a motivated and qualified individual for the position of Executive Assistant. We offer competitive pay and the opportunity for long-term growth within the company. Come build your career with us!
Responsibilities
- Answers a high volume of calls and emails and communicates relevant information to the appropriate parties.
- Provides information to callers, relays messages, and announces visitors.
- Assists with faxing, copying, mailing/distribution, etc.
- Schedules and confirms meetings.
- Handles and coordinates active calendars.
- Ensures file organization based on office protocol.
- Maintains an inventory of the supply room and places office supply orders accordingly.
- Completes other administrative duties, as needed, such as data entry, paperwork, photocopying, etc.
- Assists in administrative projects and overflow work from different departments.
- Performs other duties or special projects as required.
Qualifications
- Must be bilingual (English and Spanish)
- The preferred candidate will have a minimum of 1 year of experience.
- Associate's/Bachelor's degree (Preferred)
- Strong verbal and written communication skills.
- Exceptional organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Demonstrates proactive approaches to problem-solving with strong decision-making capability.
- Ability to react with the appropriate level of urgency to situations and events that require quick response or turnaround.
- Highly resourceful team player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Forward-looking thinker, who actively seeks opportunities and proposes solutions.