Contracts Coordinator

Job Title : Contracts Coordinator

Department : Contracts

Reports To : Associate General Counsel / Contracts Director

Direct Reports : N / A

FLSA Classification : Exempt

Location : Hybrid role (within any of our Dexian office)

• Staffing experience is mandatory

SUMMARY :

The Contracts Coordinator supports and coordinates Contracts Department functions at an advanced administrative level. Leads sales team and assigned Contracts Department personnel through the new client onboarding process. Coordinates process for updates and modifications for existing clients, including completion of new SOWs. Assists team in completion and updates to client forms, team dashboards, team reports, and system updates in PeopleSoft and Bullhorn. Provides client requested documents as needed. Coordinates workflow with sales team, client representatives, Contracts Team and other departments, including scheduling negotiation meetings or Kickoff Calls. Resolves issues and answers questions or escalates matters to appropriate decision makers. Makes process improvement recommendations to management and works independently to resolve daily departmental issues.

This position offers a competitive base salary, to be determined based on the candidate and his / her background and experience. Our benefits package includes medical, dental, vision, 401(k), employer-paid short-term disability, voluntary life insurance, unlimited paid time off and more.

PRIMARY RESPONSIBILITIES :

Coordinate Onboarding of New Clients

Verification of credit checks

Facilitate completion and execution of final contract, including AdobeSign

Verification of client set up documents - CIP form, Contract Summary, Onboarding Documents and Compliance Requirements, Supplier Manuals, Timekeeping & Billing

Coordinate Peoplesoft Client and Customer creation

Initiate Kick-off Calls

Act as Point of Contact for sales teams in interaction with Contracts Department

Coordinate Completion and Implementation of contract Amendments

Create, track and coordinate execution of SOWs

Maintain SOW and PO documentation

Facilitate resolution to Billing and Collections issues on client contract - discounts, rebates, contract questions

Coordinate with Team on PS Client / Customer setups

Facilitate set up of Client Onboarding Requirements with HR and HRA

Monitor Contracts Department email inbox and escalation of issues requiring action.

Update data in VMS systems for supplier registrations, COI, diversity and reference documents and survey completion, as needed.

Update and maintain files on company server following department protocol for filing and naming conventions.

Provide timely response on all service tickets.

Assist in coordination of team projects.

Document and maintain team processes, training and reference materials

Maintain documentation on company intranet

Continuously track and follow up on open issues.

QUALIFICATIONS :

The ideal candidate should have :

Bachelor’s degree or equivalent combination of education and experience

1-3 years’ prior experience as a sales, compliance or contracts administrator or similar administrative role; Staffing firm experience preferred.

Proven experience in administration of sales, legal, HR or financial team processes

Demonstrated understanding of basic staffing industry contracts or sales process.

Demonstrated experience verifying complex details in contracts, sales agreements, reports, or policy documents.

Working knowledge of PeopleSoft, Bullhorn, and / or Vendor Management Systems (Beeline, Fieldglass, etc.) preferred

Very strong reading comprehension skills

Strong oral and written communication skills

Strong organizational skills and attention to detail

Proactive, collaborative, positive

CAREER PROGRESSION :

Typically, has 2 years of experience in Level 2 position before progressing to Level 3; this progression may occur if the Level 3 entry criteria are met, the Level 2 employee has consistently performed to high standards and progression has been approved by the Enterprise Department leader and HR.

ABOUT DEXIAN :

Dexian is a leading provider of staffing, IT, and workforce solutions with nearly 12,000 employees and 70 locations worldwide. As one of the largest IT and professional staffing companies and the second largest minority-owned staffing company in the U.S., Dexian was launched in 2023 and created from the combination of DISYS, Signature Consultants, and other strategic acquisitions.

Dexian fuses the best elements of its legacy companies to create a platform that connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian’s brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status